All Countries
Employment
Pre Disciplinary Letter

Pre Disciplinary Letter Template for South Africa

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Pre Disciplinary Letter

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Pre Disciplinary Letter

"I need a Pre Disciplinary Letter for a retail employee who has been caught on camera stealing inventory on three separate occasions in January 2025; the letter should reference our company's zero-tolerance policy for theft and include suspension pending the hearing."

Celebrated by
Collaborations with
Investors
Document background
The Pre-Disciplinary Letter is a crucial document in South African employment law that forms part of formal disciplinary proceedings. It is used when an employer needs to address alleged misconduct by an employee and intends to hold a disciplinary hearing. The letter must comply with the Labour Relations Act 66 of 1995 and related employment legislation, ensuring procedural fairness and natural justice. It should be issued with sufficient notice (typically at least 48 hours before the hearing) and must contain clear details about the allegations, hearing arrangements, and the employee's rights. The document serves multiple purposes: it formally notifies the employee of the allegations, provides them with an opportunity to prepare their defense, and creates a paper trail for potential CCMA (Commission for Conciliation, Mediation and Arbitration) or labour court proceedings.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and document classification as 'Private and Confidential'

2. Addressee Details: Employee's full name, employee number, position, and department

3. Subject Line: Clear indication that this is a notice to attend a disciplinary hearing

4. Alleged Misconduct: Detailed description of the alleged misconduct, including dates, times, and specific incidents

5. Hearing Details: Date, time, and venue of the disciplinary hearing

6. Employee Rights: List of employee rights during the hearing, including right to representation, right to present evidence, and right to call witnesses

7. Potential Consequences: Statement indicating that disciplinary action, up to and including dismissal, may be taken if allegations are proven

8. Confirmation Request: Request for the employee to confirm receipt of the letter and attendance at the hearing

9. Signature Block: Name, position, and signature of the authorized company representative issuing the notice

Optional Sections

1. Union Representative Notice: Include when the employee is a union member, specifying the right to union representation

2. Language Preference: Include when the employee's first language is not English, offering translation services if required

3. Suspension Notice: Include if the employee is being placed on precautionary suspension pending the hearing

4. Previous Warnings: Include if there are relevant previous warnings that will be considered during the hearing

5. Special Arrangements: Include if any special arrangements (e.g., disability accommodations) need to be made for the hearing

Suggested Schedules

1. Company Disciplinary Code: Attachment of relevant sections of the company's disciplinary code relating to the alleged offense

2. Evidence Summary: List of evidence that will be presented at the hearing

3. Witness List: List of witnesses who will be called by the company during the hearing

4. Previous Written Warnings: Copies of any relevant previous written warnings that will be referenced

5. Acknowledgment Form: Form for the employee to sign acknowledging receipt of the notice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Manufacturing

Mining

Retail

Technology

Healthcare

Education

Construction

Agriculture

Transportation

Hospitality

Professional Services

Public Sector

Telecommunications

Energy and Utilities

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Operations

Senior Management

Administration

Industrial Relations

Relevant Roles

Human Resources Manager

HR Business Partner

Employee Relations Manager

Line Manager

Department Head

Operations Manager

HR Director

Compliance Officer

Legal Counsel

Senior Manager

General Manager

Factory Manager

Store Manager

Branch Manager

Shift Supervisor

Team Leader

HR Administrator

Employee Relations Specialist

Industries
Labour Relations Act 66 of 1995: This is the primary legislation governing labor relations in South Africa. Schedule 8 (Code of Good Practice: Dismissal) specifically outlines the requirements for fair disciplinary procedures, including the need for proper notification and the right to a fair hearing.
Constitution of South Africa, Act 108 of 1996: Section 23 provides for fair labor practices and the right to fair administrative action, which includes disciplinary proceedings. This forms the constitutional basis for workplace rights.
Employment Equity Act 55 of 1998: This Act ensures that disciplinary procedures are applied fairly and without discrimination, protecting employees from unfair discrimination during disciplinary processes.
Basic Conditions of Employment Act 75 of 1997: While primarily dealing with basic employment conditions, this Act contains provisions that affect disciplinary procedures, particularly regarding the maintenance of records and the protection of employee rights.
Promotion of Administrative Justice Act 3 of 2000: This Act gives effect to the right to administrative action that is lawful, reasonable and procedurally fair, which applies to disciplinary procedures in the public sector and can influence private sector best practices.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Formal Disciplinary Proceedings

A formal document for conducting disciplinary proceedings in South African workplaces, compliant with local labour laws and ensuring procedural fairness.

find out more

Letter Inviting Employee To Disciplinary Meeting

A formal notice under South African labor law informing an employee of an upcoming disciplinary hearing, including allegations and procedural rights.

find out more

Disciplinary Minutes

Official record of workplace disciplinary proceedings compliant with South African labor law requirements, documenting the hearing process and outcomes.

find out more

Disciplinary Letter For Poor Performance

A formal disciplinary letter under South African labor law addressing employee performance issues and outlining required improvements and consequences.

find out more

Dismissal Letter After Disciplinary Hearing

A formal termination letter under South African law confirming employment dismissal following a disciplinary hearing, including hearing outcomes and employee rights.

find out more

Restaurant Disciplinary Action Form

A South African law-compliant disciplinary action form for documenting and addressing employee misconduct in restaurant and food service settings.

find out more

Disciplinary Suspension Letter

A formal notification of employee suspension under South African labour law, outlining suspension terms, conditions, and duration pending investigation or disciplinary action.

find out more

Disciplinary Letter

A formal notice of disciplinary action compliant with South African labor laws, detailing employee misconduct and consequences.

find out more

Disciplinary Action Letter For Absenteeism

A formal disciplinary letter addressing employee absenteeism under South African labor law, documenting unauthorized absences and specifying corrective actions.

find out more

Disciplinary Action Explanation Letter

A formal letter used in South African workplaces to document disciplinary actions and their outcomes, ensuring compliance with local labor laws and CCMA guidelines.

find out more

Disciplinary Form

South African compliant disciplinary form for documenting workplace misconduct proceedings and outcomes in accordance with local labor laws.

find out more

Pre Disciplinary Letter

A formal notice document used in South African workplaces to inform employees of alleged misconduct and summon them to a disciplinary hearing, complying with South African labour law requirements.

find out more

Informal Disciplinary Letter

A South African workplace document providing an informal written warning to address minor misconduct or performance issues, compliant with local labor laws.

find out more

Disciplinary Letter Of Concern

A formal written warning document under South African labour law that addresses workplace concerns while setting expectations for employee improvement.

find out more

No Disciplinary Action Letter

A South African employment document confirming that no disciplinary action will be taken following a workplace investigation.

find out more

Disciplinary Warning Letter

A formal written warning document issued to employees in South Africa for misconduct or policy violations, compliant with South African labour law.

find out more

Termination Letter Due To Disciplinary Action

A formal employment termination letter following disciplinary action, compliant with South African labor law requirements and the Labour Relations Act.

find out more

Disciplinary Notice To Employee

A formal notice to an employee regarding misconduct or performance issues, initiating disciplinary proceedings under South African labor law.

find out more

Disciplinary Action Letter For Misbehaviour

A formal disciplinary document issued under South African labor law to address employee misconduct and implement corrective measures while ensuring compliance with legal requirements.

find out more

Disciplinary Hearing Letter

A formal notice document under South African labor law that informs an employee of an upcoming disciplinary hearing, including allegations, hearing details, and employee rights.

find out more

Disciplinary Appeal Letter

A formal document used in South African workplaces to appeal disciplinary decisions, complying with local labor laws and CCMA guidelines.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.