Interview Release Form Template for South Africa

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Key Requirements PROMPT example:

Interview Release Form

"I need an Interview Release Form for a documentary series about South African wildlife, where we'll be interviewing conservation experts throughout March 2025, with rights to use the content globally across multiple platforms and the ability to create derivative works."

Document background

The Interview Release Form is an essential legal document used in South Africa when conducting recorded interviews for various purposes, including media production, research, or corporate communications. This document ensures compliance with South African legal requirements, particularly the Protection of Personal Information Act (POPIA) and media regulations. It should be used whenever an interview is recorded and the content is intended for any form of distribution or public use. The form includes crucial elements such as participant consent, usage rights, personal information handling, and any specific conditions or limitations on content use. An Interview Release Form protects both the organization conducting the interview and the interviewee by clearly defining the scope of permitted use and ensuring all parties understand their rights and obligations under South African law.

Suggested Sections

1. Parties: Identifies the interviewer/company conducting the interview and the interviewee, including full legal names and contact details

2. Background: Brief context about the interview project, its purpose, and intended use

3. Definitions: Defines key terms used in the agreement including 'Interview,' 'Recording,' 'Content,' and 'Media'

4. Interview Details: Specifies the date, location, and nature of the interview

5. Grant of Rights: Details the rights being granted by the interviewee, including usage, reproduction, and distribution rights

6. Consent to Record: Explicit consent for recording the interview and processing personal information (POPIA compliance)

7. Usage Rights: Specifies how the interview content may be used, edited, and distributed

8. Waiver of Rights: Interviewee's waiver of rights to review/approve content before use

9. No Compensation: Statement that no payment is due for the interview or its use

10. Governing Law: Specifies South African law as governing law

11. Signatures: Space for dated signatures of all parties

Optional Sections

1. Confidentiality Obligations: Used when the interview may contain sensitive or confidential information that requires special handling

2. Territory Restrictions: Include when usage needs to be restricted to specific geographic areas

3. Time Limitations: Added when the usage rights are not perpetual but limited to a specific timeframe

4. Special Credits: Include when the interviewee requires specific attribution or credits

5. Withdrawal Rights: Used when allowing the interviewee the right to withdraw consent within a specified period

6. Payment Terms: Include if there is any compensation involved for the interview

7. Translation Rights: Added when content may need to be translated into other languages

Suggested Schedules

1. Interview Questions: List of primary questions or topics to be covered in the interview

2. Project Description: Detailed description of the project or program for which the interview is being conducted

3. Usage Specifications: Detailed specifications about how the interview content will be used

4. Personal Information Notice: POPIA-compliant notice about personal information collection and processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media and Broadcasting

Journalism

Academic Research

Market Research

Corporate Communications

Entertainment

Documentary Production

Public Relations

Education

Non-profit Organizations

Government Communications

Healthcare Research

Relevant Teams

Legal

Communications

Public Relations

Marketing

Research & Development

Human Resources

Media Production

Content Creation

Compliance

Editorial

Corporate Affairs

Data Protection

Relevant Roles

Journalist

Researcher

Media Producer

Content Manager

Communications Director

Legal Counsel

Documentary Producer

Public Relations Manager

Marketing Manager

Human Resources Manager

Research Director

Academic Researcher

News Editor

Corporate Communications Manager

Market Research Analyst

Privacy Officer

Compliance Manager

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Authors

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