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Cargo Declaration

Cargo Declaration Template for South Africa

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Key Requirements PROMPT example:

Cargo Declaration

"I need a Cargo Declaration for the export of mining equipment from Durban port to Australia, including special provisions for oversized machinery and dangerous goods components, scheduled for shipment in March 2025."

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Document background
The Cargo Declaration is a fundamental document in South African international trade and customs procedures, required by the South African Revenue Service (SARS) and port authorities for all cargo movements. This declaration must be submitted for all goods entering, leaving, or transiting through South African territories, in accordance with the Customs and Excise Act 91 of 1964 and related legislation. The document serves multiple purposes: it enables customs authorities to assess duties and taxes, helps prevent illegal trafficking, ensures compliance with trade regulations, and facilitates efficient cargo handling. The declaration includes detailed information about the cargo, its value, origin, destination, and other relevant data required for customs clearance and port operations. It must be accurate and complete, as false declarations can result in significant penalties under South African law.
Suggested Sections

1. Declaration Type and Reference: Specifies whether this is an import, export, or transit declaration and includes unique reference numbers

2. Declarant Details: Information about the person or entity making the declaration, including registration numbers and contact details

3. Transport Details: Information about the vessel, voyage number, and estimated arrival/departure times

4. Cargo Details: Comprehensive description of the cargo including quantity, weight, packaging type, and cargo identification numbers

5. Value Declaration: Declaration of cargo value, currency, and terms of trade (Incoterms)

6. Origin and Destination: Details of cargo origin, final destination, and routing information

7. Customs Information: Tariff codes, duty calculations, and other customs-related information

8. Security Declaration: Declarations regarding cargo security and compliance with ISPS requirements

9. Declaration Statement: Legal statement confirming the accuracy of the information provided

Optional Sections

1. Dangerous Goods Declaration: Required when cargo contains hazardous materials, including IMO class and UN numbers

2. Temperature Control Declaration: Required for refrigerated cargo, specifying temperature requirements and monitoring details

3. Special Handling Instructions: Required for cargo requiring specific handling procedures or equipment

4. Transshipment Details: Required when cargo will be transferred between vessels during transit

5. Container Details: Required for containerized cargo, including container numbers and seal information

6. Break Bulk Details: Required for non-containerized cargo, including handling requirements

Suggested Schedules

1. Schedule A - Detailed Cargo List: Itemized list of all cargo items with complete descriptions and quantities

2. Schedule B - Container Manifest: List of containers with their numbers, seal numbers, and contents

3. Schedule C - Supporting Documents: List of attached supporting documents such as commercial invoices, packing lists, etc.

4. Appendix 1 - Dangerous Goods Documentation: Detailed information about dangerous goods including safety data sheets

5. Appendix 2 - Customs Valuation Forms: Additional forms required for customs valuation purposes

6. Appendix 3 - Special Permits: Copies of any special permits required for the cargo

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Authorized Economic Operator
Bill of Lading
Cargo
Carrier
Consignee
Consignment
Consignor
Container
Customs Authority
Customs Broker
Customs Control Area
Customs Duty
Dangerous Goods
Declarant
Declaration
Delivery Order
Duties and Taxes
Export
Freight Forwarder
Goods
Gross Mass
Import
Incoterms
Manifest
Master
Net Weight
Package
Packing List
Port of Discharge
Port of Loading
Prohibited Goods
Restricted Goods
SARS
Seal Number
Shipper
Shipping Line
Tariff Classification
Terminal Operator
Transit Cargo
Transport Document
Transshipment
Value for Customs Purposes
Vessel
Warehouse
Way Bill
Relevant Industries

Maritime Transport

Logistics and Supply Chain

International Trade

Customs and Border Control

Port Operations

Manufacturing

Mining

Agriculture

Retail

Automotive

Chemical Industry

Food and Beverage

Pharmaceuticals

Relevant Teams

Logistics

Supply Chain

Customs Compliance

International Trade

Documentation

Port Operations

Shipping Operations

Import/Export

Trade Finance

Risk Management

Legal Compliance

Relevant Roles

Customs Compliance Manager

Shipping Manager

Logistics Coordinator

Supply Chain Manager

Import/Export Specialist

Customs Broker

Freight Forwarding Manager

Port Operations Manager

Trade Compliance Officer

Documentation Specialist

Cargo Clearance Officer

Customs Declaration Officer

Maritime Operations Manager

Supply Chain Director

Logistics Operations Manager

Industries
Customs and Excise Act 91 of 1964: The principal legislation governing customs procedures in South Africa, including requirements for cargo declarations, duties, and customs control
Customs Control Act 31 of 2014: Modern legislation that provides for customs control of all goods imported or exported from South Africa, including specific requirements for cargo reporting
Merchant Shipping Act 57 of 1951: Regulates maritime transport and includes provisions relating to cargo documentation and vessel requirements
National Ports Act 12 of 2005: Governs port operations and includes requirements for cargo handling and documentation at South African ports
International Trade Administration Act 71 of 2002: Provides framework for administration of international trade, including import and export control measures
SOLAS Convention (as implemented in SA law): International convention for Safety of Life at Sea, which includes cargo declaration requirements, particularly through the SOLAS Verified Gross Mass (VGM) requirements
Maritime Security Regulations (ISPS Code as implemented in SA): International Ship and Port Facility Security Code requirements for cargo security and documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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