Writing an EEOC Complaint

Note: Want to skip the guide and go straight to the free templates? No problem - scroll to the bottom.
Also note: This is not legal advice.

Introduction

Definitions (feel free to skip)

Equal Employment Opportunity Commission (EEOC): An independent federal agency that enforces laws prohibiting employment discrimination.
Conciliation: A voluntary process used by the EEOC to attempt to resolve a dispute.
Evidence: Information used to support a claim, such as documents or witness accounts.
Legal Basis: The legal framework or rationale used to support a claim.
Remedies: Actions taken to rectify a problem or situation, such as a monetary award or job reinstatement.
Negotiating: Discussing facts of a case and reaching an agreement on a suitable resolution.

Contents

• Understanding the EEOC Complaint Process
• Explaining the basics of filing a complaint with the EEOC, including the different types of discrimination it covers, the necessary forms and documents, and the potential outcomes.
• Preparing Your Complaint
• Outlining how to research and gather evidence to support your claim, including talking to witnesses, gathering documentation, and understanding the legal terms of your claim.
• Writing Your EEOC Complaint
• Describing how to write a clear and compelling complaint, including providing specific information and evidence to support your claim.
• Submitting Your EEOC Complaint
• Explaining the process for submitting your complaint to the EEOC, including any necessary forms or documents.
• Explaining the EEOC Resolution Process
• Describing the different stages of the EEOC resolution process and the potential outcomes.
• Determining an Appropriate Resolution
• Assessing different types of potential resolutions and determining which is best for you.
• Negotiating Your Resolution
• Explaining the process of negotiating a resolution with the EEOC.
• Seeking Legal Advice
• Discussing the importance of seeking legal advice and assistance in filing an EEOC complaint.
• Explaining Your Rights
• Outlining the rights you have as a complainant when filing an EEOC complaint.
• Common Questions
• Addressing common questions about the EEOC complaint process.

Get started

Understanding the EEOC Complaint Process

• Research the types of discrimination covered by the EEOC, such as age, disability, race, sex, and national origin
• Learn about the different forms and documents needed to file a complaint with the EEOC
• Understand the possible outcomes of filing a complaint
• When you have a good understanding of the EEOC complaint process, you can check this step off your list and move on to the next one.

Explaining the basics of filing a complaint with the EEOC, including the different types of discrimination it covers, the necessary forms and documents, and the potential outcomes.

• Learn about the different types of discrimination that the EEOC covers, such as age, national origin, race, sex, disability, religion, and retaliation.
• Familiarize yourself with the relevant forms and documents needed to file a complaint with the EEOC, including the Intake Questionnaire, the Intake Interview, and the Complaint Form.
• Understand the potential outcomes of filing a complaint with the EEOC, such as a formal investigation or a mediated settlement.

When you can check this off your list and move on to the next step:

• When you feel you have a good understanding of the different types of discrimination covered by the EEOC, the forms and documents needed to file a complaint, and the potential outcomes of a complaint.

Preparing Your Complaint

• Identify the type of discrimination you are alleging and make sure it is covered by the EEOC
• Gather any relevant documents, such as emails, letters, performance reviews, or other records
• Identify any witnesses who may be able to support your case
• Draft your complaint, making sure to include all relevant details, such as dates, names, and locations
• Contact the EEOC and submit your complaint
• You’ll know you’ve completed this step once you’ve submitted your complaint to the EEOC.

Outlining how to research and gather evidence to support your claim, including talking to witnesses, gathering documentation, and understanding the legal terms of your claim.

• Speak to witnesses and document their statements
• Gather documentation such as emails, memos, or other documents that support your claim
• Understand the legal terms of your claim, such as the type of discrimination you are alleging
• Research and understand the relevant laws and EEOC regulations
• Research similar cases to gain a better understanding of the process

You will know when you have completed this step when you have a thorough understanding of the legal terms of your claim, have spoken to witnesses and have gathered the necessary documentation to support your claim.

Writing Your EEOC Complaint

• Set out your complaint in a clear and logical sequence
• Start by providing basic information about yourself, such as your name, address, and contact details
• Explain the discrimination or harassment you experienced and when it occurred
• Include any relevant details, such as the names of witnesses, the dates of specific events, or any documents that support your claim
• Be sure to include any facts that prove your claim, such as any emails or notes from meetings
• Make sure to explain the impact the discrimination or harassment had on you
• Clearly state the remedy you are seeking, such as back pay, reinstatement, or a change in working conditions
• Once you have written your complaint, review it to make sure it is clear and concise

Once you have completed your complaint, you can move on to the next step.

Describing how to write a clear and compelling complaint, including providing specific information and evidence to support your claim.

• Compose a clear and concise complaint letter, including specific facts and evidence to support your claim
• Identify the type of discrimination you have experienced
• Outline the events that have taken place related to the discrimination
• List the dates and times that the discrimination occurred
• Provide any evidence you have to back up your claim (e.g. emails, documents, etc.)
• Explain how the discrimination has impacted you
• Describe any attempts you have made to resolve the issue
• Provide any other relevant information to support your claim

When you have finished writing your complaint letter, you will know that you have completed this step of the EEOC complaint process and can move on to submitting your complaint.

Submitting Your EEOC Complaint

• Gather all the necessary documents and forms needed for submission
• Obtain a copy of the EEOC complaint form
• Complete the form, providing detailed and accurate information
• Attach any supporting evidence or documents to the form
• Submit the form to the EEOC by mail, fax, or through their online portal
• Review the confirmation email or letter that you receive to ensure that your complaint was received
• You will know when you can check this off your list and move on to the next step when you have submitted the form and received a confirmation of receipt from the EEOC.

Explaining the process for submitting your complaint to the EEOC, including any necessary forms or documents.

• Gather all the necessary documents, such as your job description and a copy of your most recent performance review.
• Fill out the EEOC charge form, which can be found on their website.
• Make two copies of the completed form and all supporting documents.
• Mail or hand-deliver the charge form and documents to the EEOC office that serves your area.
• Keep a copy of the documents for your records.
• You will know you have completed this step when you have submitted the charge form and documents to the EEOC office.

Explaining the EEOC Resolution Process

• The EEOC resolution process typically involves four stages: intake, investigation, mediation, and hearing and appeals.
• Intake is the first stage of the EEOC resolution process. During this stage, the EEOC will review your complaint to determine if it falls within the scope of the EEOC’s jurisdiction and if it meets the criteria for an EEOC complaint.
• If your complaint is accepted, it will be assigned to an EEOC investigator who will conduct an investigation. The investigator will collect relevant evidence, interview witnesses, and write a report summarizing their findings.
• If the EEOC finds reasonable cause to believe that discrimination has occurred, the investigation will move to the mediation stage. During mediation, the EEOC will work with both parties to attempt to resolve the dispute through an out-of-court settlement.
• If mediation is unsuccessful, the case will move to the hearing and appeals stage. During this stage, an administrative judge will hear the case and render a decision. The decision can be appealed to the EEOC’s Office of Federal Operations.

You know you can check this off your list and move on to the next step when you have a basic understanding of the EEOC resolution process and the four stages involved.

Describing the different stages of the EEOC resolution process and the potential outcomes.

• Understand the EEOC resolution process and the different stages involved. This includes the intake and investigation phase, the conciliation phase, and the litigation phase.
• Learn about the potential outcomes of the EEOC resolution process. This includes a “no-cause” determination, a “cause” determination, a dismissal, or a settlement.
• Be aware of the rights and responsibilities of both parties throughout the EEOC resolution process.

You’ll know when you can check this off your list and move on to the next step when you have a clear understanding of the different stages of the EEOC resolution process and the potential outcomes.

Determining an Appropriate Resolution

• Understand the different types of resolutions available, such as settlement, mediation, or litigation
• Consider which type of resolution is most likely to result in a positive outcome for you
• Analyze the pros and cons of each potential resolution
• Evaluate the timeline for each resolution option
• Discuss the possible resolution with your EEOC representative
• Decide which resolution is best for you
• When you have determined an appropriate resolution, you can move on to the next step of the EEOC complaint process.

Assessing different types of potential resolutions and determining which is best for you.

• Consider the types of resolutions that fit your situation best: corrective action, settlements, or a court case
• Research the applicable state and federal laws and regulations
• Consider the amount of time and money it will take to pursue each type of resolution
• Consider the likelihood of a successful outcome with each type of resolution
• Once you have assessed the different types of potential resolutions, decide which one is best for you
• You will know when you can check this off your list and move on to the next step when you have chosen a resolution to pursue and you have a plan for how to pursue it.

Negotiating Your Resolution

• Reach out to the EEOC investigator assigned to your case and explain your desired resolution.
• Provide the investigator with supporting evidence, such as documentation or witness statements, to back up your desired resolution.
• Be open to the EEOC’s suggestions and be willing to compromise and negotiate.
• Keep a record of all conversations and emails with the investigator.
• Ensure both parties fully understand and agree to the resolution.
• Once you have agreed to a resolution, ask the EEOC to send you a written statement outlining the resolution.

When you can check this off your list:

• You will know you have completed this step when you have agreed to a resolution with the EEOC and have received a written statement outlining the resolution.

Explaining the process of negotiating a resolution with the EEOC.

• Reach out to the EEOC to initiate the negotiation process.
• Provide any requested documents or information that is needed to help the EEOC assess your complaint.
• Work with the EEOC to establish a resolution that is satisfactory to both you and the EEOC.
• Make sure to keep all communication records between you and the EEOC.
• When both parties agree on a resolution, the EEOC will issue a Notice of Right to Sue, which will mark the end of the negotiation process.

Seeking Legal Advice

• Research and identify an experienced attorney or legal organization that has expertise in EEOC complaints
• Consult with the attorney or legal organization to discuss the legal process involved in filing an EEOC complaint
• Ask the attorney or legal organization to review the facts of the case and provide advice on the best course of action
• Follow their advice and guidance in preparing and filing the EEOC complaint
• You will know that you have completed this step when you have consulted with an attorney or legal organization and followed their advice in filing an EEOC complaint.

Discussing the importance of seeking legal advice and assistance in filing an EEOC complaint.

• Speak to a qualified lawyer who can explain the legal process and provide advice on how to best go about filing your EEOC complaint
• Learn the laws and regulations that are applicable to your case
• Understand the nature of the complaint to be filed and determine if you should seek legal counsel
• Ask for advice on the best way to proceed with your case and ensure that you are taking all necessary steps to protect your rights
• Once you have all the information you need to proceed, you’ll know you can move on to the next step.

Explaining Your Rights

• Familiarize yourself with your rights as a complainant when filing an EEOC complaint.
• Understand the types of discrimination prohibited by the EEOC, such as sexual harassment, racial discrimination, religious discrimination, and age discrimination.
• Learn about the EEOC’s process of receiving, investigating, and resolving complaints.
• Know the various remedies available to you if the EEOC finds that discrimination has occurred.
• Understand the time limits for filing a complaint with the EEOC.
• When you have a clear understanding of your rights and the EEOC’s process, you can check this step off your list and move on to outlining your rights.

Outlining the rights you have as a complainant when filing an EEOC complaint.

• Understand that the Equal Employment Opportunity Commission (EEOC) is the federal agency that enforces workplace discrimination laws.
• It is your right to file a complaint with the EEOC if you feel you have experienced workplace discrimination.
• You may file an EEOC complaint online or in person.
• You can choose to either file your complaint yourself or have a lawyer represent you.
• You should be aware that filing an EEOC complaint does not guarantee a favorable outcome.
• You should also be aware that filing an EEOC complaint may be a time-consuming process.

When you have outlined the rights you have as a complainant when filing an EEOC complaint, you can check this step off your list and move on to the next step.

Common Questions

• Determine which EEOC office is responsible for handling your complaint.
• Clarify the timeline for the complaint process.
• Understand the EEOC’s jurisdiction and how it applies to your complaint.
• Learn the potential remedies that the EEOC may offer.
• Find out if you are required to attend a mediation session.

When you have a clear understanding of these common questions regarding the EEOC complaint process, you can check this step off your list and move on to the next step.

Addressing common questions about the EEOC complaint process.

• Gather the necessary information: Before filing a complaint with the EEOC, you should be prepared with information on the incident, including dates, witnesses, and any other relevant details.

• Understand the timeline: The EEOC complaint process can be lengthy, so it’s important to understand the timeline and when you can expect to receive updates.

• Ask questions: If you’re unsure of any part of the process, don’t hesitate to ask questions. The EEOC can provide assistance and guidance throughout the process.

• Prepare to submit: Before submitting your complaint, make sure that you have all the necessary information and documents ready.

You’ll know you can check this step off your list when you have all the necessary information, understand the timeline of the complaint process, have asked any relevant questions, and are ready to submit your complaint.

FAQ:

Q: Is there a benefit to filing a complaint through the EEOC rather than my state’s labor department?

Asked by Thomas on May 17th 2022.
A: Filing an EEOC complaint can be beneficial in certain cases, particularly if the issue at hand is of a federal nature such as discrimination or sexual harassment. The EEOC can investigate the complaint and decide whether to take action, as well as provide guidance on how to proceed in the case. On the other hand, filing a complaint with your state’s labor department may provide a more expedient solution for local issues, such as those related to wages or overtime pay. Ultimately, it depends on the type of issue you are facing and what resources are available to you.

Q: What type of relief can I expect from filing an EEOC complaint?

Asked by Sarah on October 12th 2022.
A: The relief you can expect from filing an EEOC complaint will depend on the details of your particular case. Generally speaking, if it is found that discrimination occurred, you may be able to obtain compensation for lost wages and emotional distress, as well as receive injunctive relief such as reinstatement or promotion. Additionally, the EEOC can also impose penalties against the employer if it is found that they have violated federal laws regarding employment discrimination.

Q: How long does it take for an EEOC complaint to be processed?

Asked by Jacob on December 1st 2022.
A: It typically takes between 6-12 months for an EEOC complaint to be processed, depending on the complexity of the case. In some cases, however, if there is a backlog of complaints or if additional information is needed from either party, it can take longer than 12 months for a resolution. It is important to be patient and monitor the status of your complaint regularly so that you don’t miss any important updates or deadlines.

Q: Do I need an attorney to file an EEOC complaint?

Asked by Emma on November 3rd 2022.
A: While it is not required that you have an attorney when filing an EEOC complaint, having legal representation can be beneficial in many cases. An attorney will be able to provide advice and guidance throughout the process and help ensure that your rights are being protected. Additionally, they can also help you understand any legal terminology or jargon associated with your case and provide counsel on any potential resolutions or settlements that may arise during negotiations.

Q: What kind of evidence do I need to submit with my EEOC complaint?

Asked by Noah on August 14th 2022.
A: The type of evidence you need to include with your EEOC complaint will depend on the details of your particular case. Generally speaking, you should include any documentation related to your employment such as pay stubs, emails or other correspondence between yourself and your employer related to the issue at hand, and any other relevant evidence such as witness statements or medical records if applicable. Additionally, it is important to be prepared to answer questions from the investigator assigned to your case and provide further evidence if necessary.

Q: What are my rights when filing an EEOC complaint?

Asked by Olivia on January 18th 2022.
A: When filing an EEOC complaint, you have certain rights under federal law that should be respected by both yourself and your employer throughout the process. These rights include protection against retaliation from your employer for filing a claim and access to any pertinent documents related to your claim such as emails or other correspondence between yourself and your employer. Additionally, you also have the right to expect a prompt resolution of your claim and reasonable accommodations during investigations or mediations if necessary.

Q: What happens if my employer retaliates against me after I file an EEOC complaint?

Asked by John on April 1st 2022.
A: If your employer retaliates against you after you file an EEOC complaint, there are certain steps you can take in order to protect yourself from further harm or harassment. For example, you can file a separate claim with the EEOC detailing any retaliatory actions taken against you by your employer or request a restraining order from a court if necessary. Additionally, it is important to document any instances of retaliation so that you have evidence of what happened for future use if needed in court or during settlement negotiations with your employer.

Q: Can I file an EEOC complaint if I’m not employed in the U.S.?

Asked by Michael on July 5th 2022.
A: Yes, it is possible to file an EEOC complaint even if you are not employed in the U.S., though some restrictions may apply depending on where you are located and whether there is a corresponding law in place in that country or region regarding discrimination or harassment in employment settings (e.g., EU laws). In addition, it is important to note that while filing an EEOC complaint may help resolve issues related to employment discrimination or harassment in U.S.-based companies quickly, it may not necessarily be applicable in all cases outside of U.S.-based companies depending upon local laws governing employment practices in those countries/regions where they are located/employed in order for them to have legal recourse in those countries/regions when their rights have been violated due to discrimination/harassment in employment settings abroad (e.g., though EU laws).

Q: How do I know which laws apply when filing an EEOC complaint?

Asked by Christopher on September 22nd 2022.
A: When filing an EEOC complaint, it is important that you understand which laws apply so that your rights are adequately protected throughout the process. Generally speaking, most federal laws associated with employment discrimination apply regardless of where the employee works; however, certain state-level laws may also be applicable depending upon where the employee works within a particular state (e.g., California’s Fair Employment and Housing Act). Additionally, there may be international laws applicable depending upon which country or region where someone works outside of U.S.-based companies (e.g., EU laws). It is important to research applicable laws thoroughly before filing a claim so that all avenues of protection are available should violations occur during the course of employment abroad or within U.S.-based companies alike regardless of jurisdiction or location involved in order for someone’s rights being violated due to discrimination/harassment in employment settings abroad (e.g., though EU laws) would still have legal recourse available when their rights have been violated due to discrimination/harassment in employment settings abroad (e…g., though EU laws).

Q: Are there any potential consequences for filing a false EEOC complaint?

Asked by Joshua on June 11th 2022
A: Yes, there can be potential consequences for filing false claims through the EEOC including fines and even criminal charges depending upon the severity of the case at hand and whether fraud was committed knowingly or unknowingly during the course of submitting claims through this federal agency process designed for protecting individuals’ rights against discriminatory practices occurring within U.S.-based companies or abroad alike regardless jurisdiction involved when their rights have been violated due to discrimination/harassment in employment settings . Thus it is important before submitting claims through this federal agency process designed for protecting individuals’ rights against discriminatory practices occurring within U

Example dispute

Suing a Company for Discrimination based on EEOC Complaint:

• A plaintiff may raise a lawsuit against a company for discrimination if they have previously filed a complaint with the Equal Employment Opportunity Commission (EEOC).
• The EEOC complaint should be based on evidence of the company’s discrimination based on race, sex, age, disability, or national origin.
• The lawsuit should include a copy of the EEOC complaint and any relevant documents or evidence that were provided to the EEOC.
• The lawsuit should also include a demand for damages, including any lost wages, emotional distress, and other forms of financial compensation.
• The plaintiff should also include a demand for an injunction, which would require the company to stop any discriminatory practices or policies that were found to have been in violation of EEOC regulations.
• The lawsuit should also seek to have the company adopt or implement any policies or practices that would help to prevent discrimination in the future.
• The plaintiff may also be able to seek punitive damages, which are designed to punish the company for their wrongful actions.
• If the lawsuit is successful, the plaintiff may be awarded compensation for their damages, as well as the cost of their attorney’s fees.

Templates available (free to use)

Agency S Brief In Response To Complainant S Appeal Of An Agency Final Action Eeoc Ofo
Agency S Response To Complainant S Motion Default Judgment Eeoc
Appearance On Behalf Of Charging Party Eeoc Notice
Brief Supporting Agency S Appeal Of Its Final Order Based On Administrative Judge S Decision Eeoc Ofo
Complainant S Brief In Appeals Of An Agency S Final Action Based On Administrative Judge S Decision Eeoc Ofo
Complainant S Brief In Support Of Appeal Of An Agency Final Action Eeoc Ofo
Complainant S Motion Default Judgment Eeoc
Eeoc Record Retention Schedule
Freedom Of Information Act Request To Eeoc
Motion Intervene Under Frcp 24 In Eeoc Employment Discrimination Lawsuit Memorandum Of Law
Motion Intervene Under Frcp 24 In Eeoc Employment Discrimination Lawsuit Proposed Order
Motion To Intervene Under Frcp 24 In Eeoc Employment Discrimination Lawsuit Motion Or Motion Notice
Petition For Eeoc Review Of Mspb Decision In Mixed Case Ofo
Petition To Revoke Or Modify Eeoc Subpoena

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