Quit Notice Letter Template for Singapore

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Key Requirements PROMPT example:

Quit Notice Letter

"I need to draft a Quit Notice Letter for my role as Senior Software Engineer at a fintech company in Singapore, with my last working day planned for March 15, 2025, including specific mentions of ongoing project handovers and remaining leave arrangements."

Document background
A Quit Notice Letter is essential when an employee wishes to formally terminate their employment in Singapore. This document must comply with Singapore's Employment Act and MOM guidelines, which specify minimum notice periods based on length of service. The letter serves as official documentation of the resignation and protects both parties' interests. When drafting a Quit Notice Letter, employees must consider their contractual obligations, statutory notice periods, and professional etiquette. The document typically includes personal details, resignation statement, last working day, and handover arrangements. It's crucial for maintaining proper employment records and ensuring a smooth transition.
Suggested Sections

1. Personal Details: Employee name, position, employee ID, department

2. Date: Current date and last working day

3. Formal Resignation Statement: Clear statement of intention to resign

4. Notice Period: Specification of notice period as per contract/law

5. Handover Information: Statement about willingness to assist with transition

Optional Sections

1. Reason for Resignation: Brief explanation if appropriate/desired

2. Gratitude Statement: Thank you message to employer/colleagues

3. Future Contact Details: If employee wishes to maintain professional contact

Suggested Schedules

1. Handover Document: List of ongoing projects and responsibilities

2. Company Property List: Inventory of items to be returned before departure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. Covers notice period requirements, statutory minimum notice periods based on length of service (1 day for <26 weeks, 1 week for 26 weeks-2 years, 2 weeks for 2-5 years, 4 weeks for >5 years), and provisions for payment in lieu of notice.

Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016: Regulations that specify requirements for proper documentation of employment termination and maintenance of employment records.

MOM Guidelines: Ministry of Manpower guidelines outlining best practices for resignation procedures and requirements for professional conduct during notice period.

Employment Contract Considerations: While not legislation, individual employment contracts must be reviewed as they may contain specific notice period requirements that exceed statutory minimums set by law.

Industrial Relations Act (Chapter 136): Legislation governing industrial relations and collective agreements, particularly relevant if the employee is covered by a union collective agreement.

Protection from Harassment Act: Act ensuring that communications, including resignation letters, maintain professional standards and do not contain threatening or harassing content.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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