Tenancy Release Form Template for New Zealand

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Key Requirements PROMPT example:

Tenancy Release Form

"I need a Tenancy Release Form for mutual early termination of a residential lease in Auckland, as my tenant is relocating overseas for work in March 2025, and we've agreed to end the fixed-term tenancy three months early with no break fee."

Document background

The Tenancy Release Form is a crucial document in New Zealand's residential property sector, used when parties mutually agree to end a tenancy agreement before its planned termination date or to formally document the end of a periodic tenancy. This document must comply with the Residential Tenancies Act 1986 and related regulations, providing a clear record of the agreed termination terms, property handover conditions, and financial settlements. It protects both landlords and tenants by preventing future disputes and ensuring all parties understand their rights and obligations during the termination process. The form is particularly important in situations involving bond refunds, property condition assessments, and the formal recording of agreed release terms.

Suggested Sections

1. Parties: Identification of all parties to the release agreement, including the landlord/property manager and tenant(s)

2. Background: Brief context about the existing tenancy agreement, including its start date and the property address

3. Definitions: Key terms used in the document, including 'Tenancy Agreement', 'Release Date', and 'Property'

4. Release Terms: The specific terms of the release, including the effective date and confirmation that all parties agree to terminate the tenancy

5. Property Condition: Statement regarding the condition the property must be left in and any inspection requirements

6. Bond Administration: Details about the return or transfer of the bond held with Tenancy Services

7. Final Payments: Information about final rent payments, utilities, and any other financial settlements

8. Execution: Space for signatures, dates, and witness details if required

Optional Sections

1. Keys and Access Devices: Section detailing the return of keys, access cards, or other property access devices - include when these items were provided to the tenant

2. Forwarding Address: Section for tenant's forwarding address - include when bond refund or final communications need to be sent

3. Outstanding Maintenance: Section addressing any ongoing maintenance issues - include when there are unresolved maintenance matters

4. Mutual Release of Claims: Comprehensive mutual release of future claims - include when there have been disputes or potential claims

5. Break Fee: Details of any break fee or early termination charges - include when the release is before the end of a fixed-term tenancy

Suggested Schedules

1. Property Inspection Report: Final property inspection checklist and findings

2. Outstanding Payments Schedule: Detailed list of any outstanding payments or credits between parties

3. Photographic Evidence: Documentation of property condition at time of release

4. Original Tenancy Agreement: Copy of the original tenancy agreement being terminated

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Agreement
Bond
Effective Date
Landlord
Original Tenancy Agreement
Parties
Premises
Property
Release Date
Release Fee
Rent
Settlement Amount
Tenant
Tenancy End Date
Tenancy Period
Tenancy Services
Utilities
Vacant Possession
Working Day

Clauses

Termination
Release of Obligations
Property Condition
Bond Release
Final Payments
Keys and Access
Utilities Settlement
Personal Property
Inspection
Acknowledgment and Agreement
Governing Law
Entire Agreement
Severability
Further Assurance
Counterparts
Mutual Release
Assignment
Notices

Relevant Industries

Real Estate

Property Management

Residential Housing

Property Investment

Legal Services

Housing Administration

Relevant Teams

Property Management

Leasing

Legal

Compliance

Customer Service

Operations

Administrative Support

Tenant Relations

Asset Management

Documentation

Relevant Roles

Property Manager

Real Estate Agent

Tenancy Officer

Property Administrator

Leasing Consultant

Legal Counsel

Housing Officer

Compliance Manager

Tenant Relations Coordinator

Portfolio Manager

Property Services Manager

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Authors

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