Short Term Rental Property Management Agreement Template for New Zealand

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Key Requirements PROMPT example:

Short Term Rental Property Management Agreement

"I need a Short Term Rental Property Management Agreement for my luxury beach house in Mount Maunganui, New Zealand, which will be exclusively managed through Airbnb and Booking.com, with specific provisions for peak season pricing and professional cleaning services between guests."

Document background
This Short Term Rental Property Management Agreement is designed for use in New Zealand when a property owner wishes to engage a professional property management company to manage their short-term rental property. The document is particularly relevant in today's growing short-term rental market, where properties are let for brief periods through various platforms and traditional channels. It addresses the specific challenges and requirements of short-term rental management, including rapid tenant turnover, marketing across multiple platforms, dynamic pricing, and intensive property maintenance needs. The agreement ensures compliance with New Zealand property laws, consumer protection regulations, and health and safety requirements while establishing clear responsibilities and expectations for both parties. It is structured to protect the interests of both the property owner and the management company while promoting efficient and professional property management services.
Suggested Sections

1. Parties: Identification of the property owner (Principal) and the property management company (Agent), including full legal names, addresses, and contact details

2. Background: Brief context explaining the purpose of the agreement and the property management arrangement

3. Definitions: Clear definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the property manager, specification of the term length, and renewal provisions

5. Property Manager's Services: Detailed outline of core services to be provided, including marketing, tenant screening, rent collection, and maintenance coordination

6. Property Owner's Obligations: Key responsibilities of the property owner, including maintaining insurance, providing documentation, and funding requirements

7. Fees and Commissions: Detailed breakdown of management fees, commission structures, and payment terms

8. Financial Management: Procedures for rent collection, trust account management, and financial reporting

9. Maintenance and Repairs: Procedures for routine maintenance, emergency repairs, and spending authorization limits

10. Marketing and Letting: Requirements for advertising, pricing strategy, and tenant selection process

11. Termination: Conditions and procedures for terminating the agreement by either party

12. Liability and Indemnity: Scope of liability and indemnification provisions for both parties

13. Dispute Resolution: Process for resolving disputes between parties

14. General Provisions: Standard contract clauses including governing law, notices, and assignment rights

Optional Sections

1. Multiple Property Management: Additional terms for managing multiple properties under the same agreement

2. Special Property Features: Specific management requirements for unique property features like pools, gyms, or shared facilities

3. Body Corporate Coordination: Terms for properties subject to body corporate rules and coordination requirements

4. Furnished Property Provisions: Additional terms for managing furnished properties, including inventory management

5. Holiday Let Provisions: Specific terms for properties primarily used for holiday lettings

6. Online Booking Platform Management: Terms for managing listings on platforms like Airbnb or Booking.com

7. Insurance Claims Management: Procedures for managing insurance claims and liaison with insurers

8. Property Development Coordination: Terms for managing properties undergoing renovation or development

Suggested Schedules

1. Schedule 1: Property Details: Detailed description of the property, including address, features, and specific management requirements

2. Schedule 2: Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures

3. Schedule 3: Maintenance Contractor List: Approved contractors and service providers for property maintenance

4. Schedule 4: Property Manager's Authority Limits: Specific monetary and decision-making authority limits for the property manager

5. Schedule 5: Reporting Requirements: Details of required reports, their frequency, and content

6. Appendix A: Property Condition Report: Detailed documentation of the property's condition at the start of the management agreement

7. Appendix B: Insurance Certificates: Copies of relevant insurance policies and certificates

8. Appendix C: Property Compliance Certificates: Copies of building, safety, and other compliance certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Real Estate

Property Management

Tourism and Hospitality

Short-term Rentals

Property Investment

Holiday Accommodation

Residential Property

Professional Services

Relevant Teams

Legal

Property Management

Operations

Finance

Marketing

Business Development

Client Relations

Compliance

Facilities Management

Guest Services

Relevant Roles

Property Manager

Real Estate Agent

Property Owner

Property Investment Manager

Operations Manager

Facilities Manager

Short-term Rental Coordinator

Holiday Let Manager

Legal Counsel

Compliance Officer

Finance Manager

Marketing Manager

Business Development Manager

Client Relationship Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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