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Lease Exit Letter

Lease Exit Letter Template for New Zealand

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Key Requirements PROMPT example:

Lease Exit Letter

"I need a Lease Exit Letter for terminating my commercial office lease that ends on March 31, 2025, including provisions for returning security access cards and arranging the final property inspection."

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Document background
The Lease Exit Letter is a crucial document in New Zealand's property rental landscape, used when a tenant needs to formally communicate their intention to terminate a lease agreement. This document is essential for both residential and commercial tenancies, ensuring compliance with New Zealand's property laws, including the Residential Tenancies Act 1986 and Property Law Act 2007. It serves multiple purposes: providing official notice of termination, documenting the intended vacation date, requesting final property inspection, and initiating the process for bond return. The letter needs to be carefully drafted to include all necessary details and meet legal requirements, protecting both tenant and landlord interests during the lease termination process.
Suggested Sections

1. Letter Date: Current date of writing the letter

2. Recipient Details: Full name and address of the landlord/property manager

3. Property Reference: Complete address of the leased property

4. Lease Reference: Details of the current lease agreement including start date

5. Notice of Termination: Clear statement of intention to terminate the lease

6. Proposed Exit Date: Specific date when the tenant intends to vacate the property

7. Request for Property Inspection: Proposed timing for final property inspection

8. Bond Return Request: Request for the return of the security bond/deposit

9. Forwarding Address: New address for future correspondence

10. Signature Block: Tenant's signature and contact information

Optional Sections

1. Reason for Termination: Explanation of why the lease is being terminated, particularly important if ending lease before term

2. Maintenance Issues: Documentation of any existing property issues or maintenance needs

3. Early Termination Fee: Reference to early termination fees if applicable

4. Utility Transfer: Information about utility account transfers or final readings

5. Keys Return: Details about arrangement for returning keys and access devices

Suggested Schedules

1. Inventory Checklist: List of property items and their condition to be verified during final inspection

2. Photographic Evidence: Recent photos of the property condition

3. Outstanding Payments Record: Documentation of any remaining rent or utility payments

4. Property Maintenance History: Record of maintenance requests and completions during tenancy

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Residential Real Estate

Commercial Real Estate

Property Management

Retail

Office Space

Industrial

Healthcare

Education

Hospitality

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Real Estate

Administration

Compliance

Asset Management

Tenant Relations

Relevant Roles

Property Manager

Facilities Manager

Real Estate Agent

Tenant Relations Coordinator

Legal Counsel

Operations Manager

Office Manager

Lease Administrator

Property Administrator

Compliance Officer

Tenancy Manager

Asset Manager

Industries
Residential Tenancies Act 1986: The primary legislation governing residential tenancy relationships in New Zealand, including provisions for termination notices and requirements for ending a tenancy
Property Law Act 2007: Provides the fundamental legal framework for property transactions and leases in New Zealand, including requirements for written notices and legal formalities
Contract and Commercial Law Act 2017: Governs commercial contracts and agreements, particularly relevant if the lease exit involves a commercial property
Fair Trading Act 1986: Ensures fair trading practices and protects against misleading or deceptive conduct in business dealings, including property transactions
Dispute Tribunal Act 1988: Provides the framework for resolving disputes between landlords and tenants if issues arise during the lease exit process
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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