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Intellectual Property Disclosure Form

Intellectual Property Disclosure Form Template for New Zealand

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Key Requirements PROMPT example:

Intellectual Property Disclosure Form

"I need an Intellectual Property Disclosure Form for a new machine learning algorithm developed by our software development team, which we plan to patent and license to third parties. The form needs to include specific sections about software components and potential commercial applications."

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Document background
The Intellectual Property Disclosure Form is a vital document used in New Zealand's intellectual property management system. It serves as the primary mechanism for inventors, researchers, and organizations to formally document and disclose their intellectual property creations. This form is particularly important when seeking patent protection, managing employee inventions, or facilitating technology transfer processes. It must comply with New Zealand's legal framework, including the Patents Act 2013, Copyright Act 1994, and other relevant IP legislation. The document typically includes comprehensive information about the invention or creative work, including technical details, development history, creator information, and potential commercial applications. It plays a crucial role in establishing priority dates for patent applications and maintaining clear records of intellectual property development within organizations.
Suggested Sections

1. Discloser Information: Personal/organizational details of the party making the disclosure, including name, position, contact information, and relationship to the IP

2. Type of Intellectual Property: Identification of the type of IP being disclosed (patent, copyright, trademark, trade secret, etc.)

3. Title and Description: Clear title and detailed description of the intellectual property, including its purpose, function, and unique features

4. Creation Details: Information about when and how the IP was created, including dates, location, and circumstances of creation

5. Inventors/Authors: Names and details of all individuals who contributed to the creation of the IP, including their roles and contributions

6. Prior Art/Existing Works: Description of any known similar works, competing technologies, or relevant prior art

7. Commercial Potential: Assessment of potential commercial applications and market value of the IP

8. Disclosure History: Details of any previous disclosures, publications, or public uses of the IP

9. Funding Sources: Information about any grants, contracts, or other funding used in developing the IP

10. Declaration: Formal statement confirming the truth and completeness of the disclosed information

Optional Sections

1. Third Party Rights: Details of any third-party rights or interests in the IP, used when the IP involves collaborative work or licensed components

2. Confidentiality Requirements: Specific confidentiality terms and restrictions, included when the IP contains sensitive or trade secret information

3. Patent Intent: Information about plans to pursue patent protection, included when patent filing is being considered

4. Software Components: Details of software elements and dependencies, used when the IP includes software

5. Material Transfer: Information about physical materials related to the IP, included when biological or chemical materials are involved

6. Export Control: Export control considerations, included when the IP may be subject to international trade restrictions

Suggested Schedules

1. Technical Documentation: Detailed technical specifications, drawings, diagrams, or other supporting technical materials

2. Proof of Creation: Documentation evidencing the development process and creation of the IP

3. Publication Records: Copies of any related publications, presentations, or public disclosures

4. Search Results: Results of any patent searches or prior art investigations

5. Assignment Documents: Copies of any relevant assignment agreements or transfer documents

6. Contributor Agreements: Signed statements from all contributors confirming their roles and rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Intellectual Property
Invention
Creator
Inventor
Discloser
Prior Art
Disclosure Date
Confidential Information
Trade Secret
Commercial Application
Background IP
Foreground IP
Publication
Public Disclosure
Development
Patent Rights
Copyright Works
Industrial Design
Know-how
Technical Information
Research Materials
Improvement
Derivative Works
Original Work
Conception Date
Reduction to Practice
Supporting Documentation
Funding Agreement
Collaborative Research
Assignment
License
Revenue
Commercialization
Material Transfer
Research Institution
Third Party Rights
Relevant Industries

Technology

Biotechnology

Pharmaceutical

Manufacturing

Research & Development

Education

Healthcare

Software Development

Engineering

Chemical Industry

Electronics

Aerospace

Agriculture

Clean Technology

Medical Devices

Relevant Teams

Legal

Research & Development

Innovation

Intellectual Property

Technology Transfer

Product Development

Engineering

Scientific Affairs

Compliance

Technical Operations

Patent Administration

Laboratory Operations

Design

Information Technology

Regulatory Affairs

Relevant Roles

Research Scientist

Engineer

Patent Attorney

Legal Counsel

Technology Transfer Manager

R&D Director

Innovation Manager

Chief Technology Officer

Intellectual Property Manager

Research Professor

Laboratory Director

Product Development Manager

Software Developer

Industrial Designer

Biotechnology Researcher

Principal Investigator

Research Fellow

Technical Director

Innovation Officer

Compliance Manager

Industries
Patents Act 2013: Governs the registration and protection of patents in New Zealand, including requirements for patent applications and disclosure of inventions
Copyright Act 1994: Protects original works including literary, dramatic, musical, and artistic works, as well as software and databases
Trade Marks Act 2002: Regulates the registration and protection of trademarks, including requirements for disclosure of existing marks
Designs Act 1953: Covers the registration and protection of industrial designs and requirements for their disclosure
Fair Trading Act 1986: Ensures fair trading practices and prevents misleading conduct in trade, relevant for intellectual property disclosures
Contract and Commercial Law Act 2017: Provides the legal framework for forming and enforcing contracts, including IP-related agreements
Privacy Act 2020: Governs the collection, use, and disclosure of personal information in forms and documents
Employment Relations Act 2000: Relevant for employee inventions and intellectual property created during employment
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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