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Equipment Invoice

Equipment Invoice Template for New Zealand

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Key Requirements PROMPT example:

Equipment Invoice

"I need an Equipment Invoice for selling three industrial refrigeration units to a restaurant chain, including installation services and a 24-month warranty, with payment to be made in three installments starting March 2025."

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Document background
An Equipment Invoice is a fundamental commercial document used in New Zealand business transactions involving the sale or supply of equipment. This document serves multiple purposes: it acts as a tax invoice complying with New Zealand's GST requirements, provides proof of purchase for warranty claims, and serves as an official record for accounting and audit purposes. The document must include specific information required by New Zealand tax law, including GST registration numbers, proper itemization of goods, and clear pricing breakdowns. Equipment Invoices are particularly important for business asset tracking, depreciation calculations, and maintaining accurate financial records. They should be prepared in accordance with the Goods and Services Tax Act 1985 and other relevant New Zealand commercial legislation.
Suggested Sections

1. Invoice Header: Company details, GST number, invoice number, and date

2. Customer Information: Full legal name and address of the customer, including their GST number if applicable

3. Equipment Details: Clear itemization of equipment being sold, including quantities, unit prices, and descriptions

4. Pricing Summary: Subtotal, GST amount, and total amount payable

5. Payment Terms: Due date and accepted payment methods

6. Seller's Declaration: Statement confirming this is a valid tax invoice under NZ law

Optional Sections

1. Delivery Information: Include when delivery arrangements are required, specifying delivery address, date, and special instructions

2. Installation Requirements: Include when equipment requires professional installation or specific setup instructions

3. Payment Schedule: Include when offering installment payments or specific payment arrangements

4. Warranty Information: Include when providing warranty terms beyond statutory guarantees

5. Trade-in Details: Include when the transaction involves equipment trade-ins

6. Special Conditions: Include when there are unique terms or conditions specific to the transaction

Suggested Schedules

1. Schedule A - Detailed Equipment Specifications: Technical specifications, model numbers, and detailed descriptions of equipment

2. Schedule B - Itemized Price Breakdown: Detailed breakdown of prices for multiple items, including any discounts or special pricing

3. Schedule C - Warranty Terms: Detailed warranty terms and conditions if applicable

4. Appendix 1 - Equipment Photos: Visual documentation of equipment condition at time of sale

5. Appendix 2 - Maintenance Requirements: Recommended maintenance schedules and requirements for optimal equipment operation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Construction

Information Technology

Agriculture

Mining

Healthcare

Hospitality

Retail

Transportation

Warehousing

Education

Professional Services

Industrial Equipment

Office Equipment

Medical Equipment

Relevant Teams

Finance

Accounts Receivable

Sales

Operations

Administration

Procurement

Credit Control

Tax

Customer Service

Business Development

Relevant Roles

Accounts Receivable Clerk

Finance Manager

Sales Representative

Equipment Sales Specialist

Procurement Officer

Financial Controller

Accounting Manager

Business Development Manager

Operations Manager

Administrative Assistant

Billing Coordinator

Tax Accountant

Credit Controller

Sales Administrator

Equipment Leasing Manager

Industries
Goods and Services Tax Act 1985: Governs the GST requirements for commercial transactions in New Zealand, including mandatory information that must appear on tax invoices such as GST registration numbers and tax calculations
Contract and Commercial Law Act 2017: Provides the legal framework for commercial contracts and transactions, including rules about contract formation, terms, and enforcement
Fair Trading Act 1986: Ensures honest business practices and accurate representation of goods, prohibiting misleading or deceptive conduct in trade
Consumer Guarantees Act 1993: Sets out statutory guarantees for goods and services supplied to consumers, including guarantees about quality and fitness for purpose
Personal Property Securities Act 1999: Relevant if the equipment sale involves security interests or payment terms, governing the creation and enforcement of security interests in personal property
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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