Change Impact Assessment Template for New Zealand

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Key Requirements PROMPT example:

Change Impact Assessment

"Need a Change Impact Assessment for our company's planned migration to cloud-based systems in March 2025, focusing particularly on data security implications and impact on our 200+ remote workers across New Zealand."

Document background
The Change Impact Assessment is a critical document used in New Zealand business environments when organizations are planning or implementing significant changes. This document type emerged from the need to systematically evaluate the implications of organizational changes while ensuring compliance with New Zealand's robust employment and safety legislation. It helps organizations fulfill their obligations under various laws, including the Employment Relations Act 2000 and the Health and Safety at Work Act 2015. The assessment typically covers impacts on personnel, operations, technology, and business processes, while also addressing risk management and compliance requirements. It's particularly valuable for demonstrating due diligence in change management and maintaining good faith in employment relationships, as required by New Zealand law.
Suggested Sections

1. Executive Summary: Brief overview of the proposed change and key impacts identified

2. Change Description: Detailed description of the proposed change, including objectives, scope, and timeline

3. Stakeholder Analysis: Identification and analysis of all stakeholders affected by the change

4. Impact Assessment: Analysis of impacts across different areas: operational, financial, human resources, technological, and organizational

5. Risk Assessment: Identification and evaluation of risks associated with the change, including mitigation strategies

6. Legal and Compliance Analysis: Assessment of legal obligations and compliance requirements under NZ law

7. Resource Requirements: Analysis of resources needed to implement the change

8. Implementation Strategy: Proposed approach for implementing the change, including timeline and key milestones

9. Communication Plan: Strategy for communicating with stakeholders throughout the change process

10. Monitoring and Review: Framework for monitoring the implementation and measuring success

Optional Sections

1. Environmental Impact: Assessment of environmental implications - include when change affects environmental factors

2. Cultural Impact Assessment: Analysis of impacts on cultural practices and Treaty of Waitangi obligations - include for changes affecting Māori interests

3. Market Analysis: Evaluation of market implications - include for changes affecting commercial operations

4. Technology Impact Detail: In-depth analysis of technological changes - include for IT-focused changes

5. Training Needs Analysis: Detailed assessment of training requirements - include when change requires significant capability building

6. Cost-Benefit Analysis: Detailed financial analysis - include for changes requiring significant investment

Suggested Schedules

1. Stakeholder Consultation Results: Detailed findings from stakeholder consultations and feedback

2. Detailed Risk Register: Comprehensive list of identified risks, their assessment, and mitigation strategies

3. Implementation Timeline: Detailed project timeline with milestones and dependencies

4. Resource Allocation Matrix: Detailed breakdown of resource requirements and allocations

5. Impact Assessment Matrices: Detailed impact assessment scores and analysis across different dimensions

6. Communication Materials: Templates and draft communications for various stakeholder groups

7. Compliance Checklist: Detailed checklist of legal and regulatory requirements and their status

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Financial Services

Healthcare

Manufacturing

Technology

Public Sector

Education

Retail

Construction

Professional Services

Telecommunications

Transport and Logistics

Energy and Utilities

Not-for-Profit

Agriculture

Relevant Teams

Human Resources

Project Management Office

Operations

Risk and Compliance

Legal

Senior Leadership

Communications

Finance

Information Technology

Health and Safety

Training and Development

Strategic Planning

Quality Assurance

Relevant Roles

Chief Executive Officer

Change Manager

Project Manager

Human Resources Director

Operations Manager

Risk Manager

Compliance Officer

Department Manager

Business Analyst

Health and Safety Manager

Training Coordinator

Communications Manager

Legal Counsel

Chief Financial Officer

Chief Operations Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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