Third Party Credit Card Authorization Form Template for Netherlands

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Third Party Credit Card Authorization Form

"I need a Third Party Credit Card Authorization Form that allows my executive assistant to make business purchases up to €5,000 per transaction, valid from January 1, 2025, to December 31, 2025, with monthly reporting requirements."

Document background

The Third Party Credit Card Authorization Form is essential in situations where a cardholder needs to grant permission to another party to use their credit card for specific purposes. This document, governed by Dutch law and EU regulations, is commonly used in both personal and business contexts where delegated payment authority is required. It includes crucial elements such as cardholder details, authorized party information, transaction limits, and security provisions, all structured to comply with the Dutch Financial Supervision Act (Wft), GDPR, and relevant consumer protection laws. The form serves as a legal safeguard for all parties involved, clearly defining the scope of authorization and responsibilities while ensuring proper handling of sensitive financial information.

Suggested Sections

1. Authorization Details: Primary cardholder's information and explicit authorization statement

2. Card Information: Secure section for credit card details including card type, number (partially masked), expiration date

3. Authorized Party Information: Complete details of the third party being authorized to use the card

4. Authorization Scope: Specific details about permitted usage, including transaction types, limits, and duration

5. Security Provisions: Statement about how card information will be protected and stored

6. Liability Statement: Clear outline of responsibilities and liabilities of all parties

7. Termination Conditions: Terms under which the authorization can be revoked or terminated

8. Signatures and Date: Space for formal execution of the document by all relevant parties

Optional Sections

1. Transaction Limits: Include when specific spending limits or restrictions need to be imposed

2. Multiple Card Authorization: Used when authorization is needed for multiple cards

3. Recurring Payment Details: Include when authorization is specifically for recurring payments

4. Special Instructions: Any specific usage instructions or restrictions beyond standard authorization

5. Emergency Contact Information: Optional section for emergency contact details in case of issues

6. Digital Authorization Provisions: Include when the form will be completed and stored electronically

Suggested Schedules

1. Schedule A - Authorized Transaction Types: Detailed list of specific types of transactions that are permitted

2. Schedule B - Transaction History Form: Template for recording and tracking authorized transactions

3. Appendix 1 - Privacy Notice: GDPR-compliant privacy notice regarding handling of personal and financial data

4. Appendix 2 - Security Protocols: Detailed security measures for handling and storing card information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Retail

E-commerce

Healthcare

Travel and Hospitality

Professional Services

Education

Real Estate

Financial Services

Business Services

Non-profit Organizations

Relevant Teams

Legal

Finance

Compliance

Risk Management

Operations

Customer Service

Administration

Procurement

Treasury

Credit Control

Relevant Roles

Finance Manager

Compliance Officer

Legal Counsel

Account Manager

Procurement Officer

Administrative Assistant

Financial Controller

Risk Manager

Treasury Manager

Operations Manager

Customer Service Representative

Credit Controller

Find the exact document you need

Authorization For Credit Card Use

A Dutch law-compliant document authorizing designated use of a credit card, including usage terms and privacy provisions.

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Authors

Alex Denne

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