Regret To Inform You Job Letter Template for Netherlands

The Regret To Inform You Job Letter is a crucial document in the Dutch recruitment process, serving as the formal communication channel for unsuccessful job applications. It is typically used after completing the evaluation of a candidate's application, whether after initial screening, interviews, or assessments. The letter must adhere to Dutch employment law, particularly regarding non-discrimination and data protection (GDPR) requirements. This document type requires careful drafting to maintain professionalism, provide necessary information, and protect the company from potential legal challenges. It's essential in maintaining the company's reputation and ensuring a positive candidate experience, even in rejection. The timing and content of this letter can vary depending on the stage of the recruitment process and the level of interaction with the candidate.

1. Letterhead and Date: Company logo, address, contact information, and current date

2. Recipient Details: Candidate's name and contact information

3. Reference Line: Reference to the position applied for and when the application was received

4. Greeting: Professional salutation addressing the candidate by name

5. Acknowledgment: Thank the candidate for their interest and time invested in the application process

6. Decision Communication: Clear but gentle communication of the rejection decision

7. Basic Reasoning: Brief, general explanation for the decision without going into specific details that could create legal exposure

8. Positive Note: Expression of appreciation and good wishes for their future endeavors

9. Closing: Professional sign-off with company representative's name and position