Reference Check Consent Form Template for Netherlands

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Key Requirements PROMPT example:

Reference Check Consent Form

"I need a Reference Check Consent Form under Dutch law for our tech company that operates across the EU, as we'll be conducting reference checks for senior developers starting March 2025; the form should cover both local and international reference checks and include provisions for processing technical skill assessments."

Document background

The Reference Check Consent Form is a crucial document in the Dutch employment context, required whenever an organization wishes to conduct reference checks on potential or current employees. This document became particularly important following the implementation of GDPR and the Dutch UAVG (Implementation Act GDPR). It serves as written evidence of the data subject's consent, which is a legal basis for processing personal data under Article 6(1)(a) of GDPR. The form typically includes specific permissions for contacting named referees, details about the type of information that may be collected, how it will be used and stored, and information about the data subject's rights. Organizations operating in the Netherlands must ensure their Reference Check Consent Forms comply with both Dutch employment law and privacy regulations.

Suggested Sections

1. Employee Information: Full name, contact details, and current/former position of the employee giving consent

2. Purpose of Reference Check: Clear explanation of why references are being collected and how they will be used

3. Scope of Consent: Specific details about what information may be collected and from whom

4. Data Processing Information: Description of how the reference information will be collected, stored, used, and protected

5. Duration of Consent: How long the consent remains valid and when it expires

6. Rights Statement: Information about the employee's rights under GDPR, including right to withdraw consent

7. Declaration and Signature: Formal consent statement and space for employee signature and date

Optional Sections

1. International Transfers: Required when reference checks might involve data transfers outside the EU/EEA

2. Automated Decision Making: Required when reference check information may be used in automated decision-making processes

3. Special Categories of Data: Required when reference checks might involve collection of sensitive personal data

4. Third Party Processors: Required when external agencies or platforms will be involved in collecting references

Suggested Schedules

1. List of Reference Providers: Optional schedule listing the specific individuals/organizations from whom references will be sought

2. Reference Check Questions: Template or list of standard questions that will be asked during the reference check

3. Data Processing Details: Detailed information about data retention periods, security measures, and processing procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Personal Data
Processing
Data Subject
Controller
Consent
Reference Check
Reference Provider
Prospective Employer
Previous Employer
Professional Reference
Character Reference
Special Categories of Personal Data
Data Protection Laws
GDPR
UAVG
Reference Information
Authorized Representative
Withdrawal of Consent

Clauses

Consent
Data Protection
Scope of Reference Check
Information Collection
Data Processing
Data Storage
Data Transfer
Rights and Obligations
Withdrawal Rights
Duration
Confidentiality
Third Party Disclosure
Data Subject Rights
Representation and Warranties
Governing Law

Relevant Industries

Technology

Financial Services

Healthcare

Education

Manufacturing

Retail

Professional Services

Government

Non-Profit

Telecommunications

Construction

Energy

Transportation

Media and Entertainment

Hospitality

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

People Operations

Employee Relations

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Compliance Officer

Privacy Officer

Legal Counsel

HR Administrator

Recruitment Coordinator

Employee Relations Manager

HR Operations Manager

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Let's create your Reference Check Consent Form

Authors

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