Mutual Separation Agreement Template for Netherlands

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Key Requirements PROMPT example:

Mutual Separation Agreement

"I need a Mutual Separation Agreement under Dutch law for our departing Chief Technology Officer, including provisions for share options, ongoing consultancy arrangements, and extended non-compete restrictions, with the termination date set for March 1, 2025."

Document background
The Mutual Separation Agreement (Vaststellingsovereenkomst) is a crucial document used in the Netherlands when an employer and employee agree to end their employment relationship by mutual consent. This agreement falls under Dutch employment law, particularly the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). It's typically used when parties wish to avoid formal dismissal procedures and agree to terminate employment under mutually acceptable terms. The document encompasses essential elements such as termination date, financial arrangements, confidentiality provisions, and mutual releases, while ensuring compliance with Dutch labor laws and protecting both parties' rights, including the employee's entitlement to unemployment benefits. It's particularly important that the agreement clearly documents the mutual nature of the separation to avoid future disputes and ensure validity under Dutch law.
Suggested Sections

1. Parties: Identification of the employer and employee with full legal names and addresses

2. Background: Context of the employment relationship, including start date, current position, and reason for mutual separation

3. Definitions: Key terms used throughout the agreement

4. Termination Date: Specific date when employment relationship ends and handover arrangements

5. Final Settlement: Details of final salary, benefits, and holiday pay calculation

6. Severance Payment: Amount, calculation method, and payment terms of the separation payment

7. Company Property: Requirements for returning company assets and timeline

8. Confidentiality: Ongoing obligations regarding confidential information

9. Full and Final Settlement: Mutual release of claims and waiver of rights

10. Tax Implications: Statement on tax treatment of payments and responsibilities

11. Reference: Agreement on the nature and content of employment references

12. Governing Law: Confirmation of Dutch law application and jurisdiction

13. Signatures: Execution clause and signature blocks

Optional Sections

1. Garden Leave: Used when employee will remain employed but not required to work during notice period

2. Non-Competition: Include if enforcing existing non-compete clauses or creating new restrictions

3. Non-Solicitation: Include if restricting employee from approaching clients or colleagues

4. Ongoing Projects: Include if specific project handover arrangements are needed

5. Share Options/Benefits: Include if employee has company shares or long-term benefits requiring treatment

6. Legal Fees: Include if employer is contributing to employee's legal costs

7. Communications: Include if specific internal/external announcement arrangements are needed

8. Outplacement Support: Include if providing career transition services

9. Insurance Continuation: Include if extending certain insurance benefits post-termination

Suggested Schedules

1. Schedule 1 - Financial Statement: Detailed breakdown of all financial elements including final salary, severance, and benefits calculations

2. Schedule 2 - Company Property List: Itemized list of company assets to be returned

3. Schedule 3 - Existing Restrictive Covenants: Copy of relevant clauses from employment contract that survive termination

4. Appendix A - Resignation Letter: Template or copy of formal resignation letter

5. Appendix B - Certificate of Completion: Document confirming return of company property and completion of handover

6. Appendix C - Reference Template: Agreed format and content of employment reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Professional Services

Retail

Healthcare

Education

Construction

Telecommunications

Media and Entertainment

Energy

Transportation

Hospitality

Real Estate

Agriculture

Non-Profit

Relevant Teams

Human Resources

Legal

Executive Leadership

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Production

Quality Assurance

Business Development

Compliance

Relevant Roles

Chief Executive Officer

Managing Director

Senior Manager

Department Head

Project Manager

Software Developer

Financial Analyst

Sales Representative

Marketing Manager

Human Resources Manager

Operations Manager

Research Scientist

Account Manager

Administrative Assistant

Production Supervisor

Legal Counsel

Business Development Manager

Technical Specialist

Customer Service Representative

Executive Assistant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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