Long Term Supplier Agreement Template for Netherlands

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Key Requirements PROMPT example:

Long Term Supplier Agreement

"I need a Long Term Supplier Agreement under Dutch law for a manufacturing company supplying automotive parts, with specific quality control requirements and minimum purchase commitments of 10,000 units per quarter starting from March 2025."

Document background
The Long Term Supplier Agreement is essential for businesses seeking to establish stable, ongoing supply relationships under Dutch law. It is particularly suitable for situations requiring regular supply of goods or services over an extended period, typically one year or more. The agreement provides a master framework that governs all future transactions, eliminating the need for repeated contract negotiations for each order. It includes comprehensive terms covering ordering mechanisms, pricing structures (including adjustment provisions), quality requirements, delivery terms, and performance metrics. This document type is commonly used in the Netherlands and must comply with Dutch Civil Code requirements while also considering EU regulations where applicable. It's especially valuable for businesses requiring security of supply, predictable pricing, and standardized quality assurance.
Suggested Sections

1. Parties: Identification and details of the contracting parties

2. Background: Context of the agreement and relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement

4. Supply Obligations: Core obligations of the supplier including quality, quantity, and delivery requirements

5. Ordering Process: Procedures for placing and accepting orders

6. Pricing and Payment: Price determination, payment terms, invoicing, and price adjustment mechanisms

7. Delivery and Risk: Delivery terms, transfer of risk, and Incoterms where applicable

8. Quality Requirements: Quality standards, specifications, and quality control procedures

9. Warranties: Supplier warranties regarding products and services

10. Compliance: Regulatory compliance obligations and standards

11. Term and Termination: Duration of agreement and termination provisions

12. Liability and Indemnification: Limitation of liability and indemnification obligations

13. Confidentiality: Protection of confidential information

14. Force Majeure: Events excusing performance and related procedures

15. Governing Law and Jurisdiction: Choice of law and dispute resolution provisions

16. General Provisions: Standard boilerplate clauses including assignment, notices, and amendments

Optional Sections

1. Exclusive Supply: Include when supplier is granted exclusive rights or has exclusive obligations

2. Minimum Purchase Commitments: Include when buyer commits to minimum purchase volumes

3. Innovation and Development: Include when parties collaborate on product development

4. Environmental Requirements: Include when specific sustainability or environmental standards apply

5. Data Protection: Include when personal data processing is involved

6. Insurance: Include when specific insurance requirements are necessary

7. Business Continuity: Include for critical supply relationships

8. Anti-Corruption: Include for international supply relationships or high-risk jurisdictions

9. Import/Export Controls: Include for cross-border supply arrangements

10. Intellectual Property Rights: Include when IP rights are relevant to the supply relationship

Suggested Schedules

1. Product Specifications: Detailed technical specifications of products

2. Pricing Schedule: Detailed pricing information, including any volume discounts

3. Service Levels: Specific performance metrics and service level requirements

4. Quality Control Procedures: Detailed quality control and testing procedures

5. Key Performance Indicators: Metrics for measuring supplier performance

6. Delivery Locations: List of approved delivery locations and specific requirements

7. Contact Details: Key contact persons and escalation procedures

8. Form of Purchase Order: Standard form for placing orders

9. Technical Requirements: Detailed technical requirements and standards

10. Business Continuity Plan: Detailed procedures for ensuring business continuity

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Automotive

Electronics

Food and Beverage

Pharmaceuticals

Chemical Industry

Retail

Technology

Industrial Equipment

Consumer Goods

Energy

Telecommunications

Agriculture

Construction

Healthcare

Relevant Teams

Legal

Procurement

Supply Chain

Operations

Quality Assurance

Finance

Risk Management

Commercial

Compliance

Business Development

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Director

Legal Counsel

Contract Manager

Operations Manager

Quality Assurance Manager

Purchasing Director

Vendor Manager

Chief Operating Officer

Supply Chain Analyst

Category Manager

Strategic Sourcing Manager

Business Development Manager

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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