Form Of Proxy For Shareholder Meeting Template for Netherlands

The Form of Proxy for Shareholder Meeting is an essential corporate governance document used when shareholders cannot personally attend general meetings but wish to exercise their voting rights through an authorized representative. This document is particularly crucial in the Netherlands, where corporate governance is regulated by the Dutch Civil Code and the Dutch Corporate Governance Code. It must be drafted in compliance with both Dutch national legislation and applicable EU regulations, particularly the Shareholders Rights Directive II. The proxy form includes detailed information about the shareholder, the appointed proxy holder, specific voting instructions for each agenda item, and the scope of the proxy holder's authority. It's commonly used for both annual general meetings (AGMs) and extraordinary general meetings (EGMs), and can be critical for ensuring proper corporate governance and shareholder participation in company decision-making.

1. Shareholder Information: Details of the shareholder granting the proxy, including full name, address, and number of shares held

2. Meeting Details: Information about the general meeting, including date, time, location, and type of meeting (annual or extraordinary)

3. Proxy Appointment: Clear statement appointing the proxy holder and their details

4. Voting Instructions: Section for specific voting instructions for each agenda item

5. Powers Granted: Scope of authority granted to the proxy holder

6. Execution Block: Space for signature, date, and place of signing

7. Declaration: Statement confirming the shareholder's authority to grant the proxy and the binding nature of the appointment