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End Of Service Contract Letter

End Of Service Contract Letter Template for Netherlands

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Key Requirements PROMPT example:

End Of Service Contract Letter

"I need an End of Service Contract Letter under Dutch law for a senior software developer who is voluntarily resigning from our tech company effective March 15, 2025, with specific attention to intellectual property rights and an agreed three-month non-compete clause."

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Document background
The End of Service Contract Letter is a crucial document in Dutch employment relationships, required when formally concluding an employment contract through mutual agreement, resignation, or dismissal. It serves as the definitive record of termination terms and conditions, incorporating requirements from Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). This document is essential for ensuring legal compliance, protecting both parties' interests, and preventing future disputes. It typically includes detailed information about final payments, transition compensation, benefit terminations, company property returns, and any continuing obligations. The letter must be carefully drafted to comply with Dutch legal requirements while clearly communicating all termination arrangements to the employee.
Suggested Sections

1. Header Information: Company letterhead, date, employee's name and address, and reference number

2. Subject Line: Clear indication that this is an End of Service Contract Letter

3. Confirmation of Termination: Statement confirming the termination of employment, including the effective date and reference to prior agreements/discussions

4. Final Working Day: Clear specification of the last working day and any arrangements for handover of duties

5. Financial Settlement: Overview of final salary, transition payment (transitievergoeding), accrued holiday pay, and other outstanding payments

6. Company Property: Instructions regarding the return of company property and deadline for return

7. Final Payslip and Documents: Information about when final payments will be made and when employment documents will be provided

8. References: Statement about the provision of employment references

9. Employee Benefits Termination: Information about the termination of benefits, insurance coverage, and pension arrangements

10. Signature Section: Space for signatures of both employer and employee, acknowledging receipt and agreement

Optional Sections

1. Garden Leave: Include when the employee will be placed on garden leave during the notice period

2. Non-Compete/Non-Solicitation: Include when enforcing or releasing post-employment restrictive covenants

3. Confidentiality Obligations: Include when emphasizing ongoing confidentiality obligations

4. Legal Assistance Costs: Include when there's an agreement to compensate for legal advisory costs

5. Share Options/Bonus: Include when addressing outstanding share options, bonus payments, or other incentive schemes

6. Outplacement Support: Include when offering outplacement or career transition services

7. Release of Claims: Include when there's a mutual release of claims agreement

8. Company Car/Phone: Include when addressing arrangements for company car, phone, or other specific benefits

Suggested Schedules

1. Financial Settlement Calculation: Detailed breakdown of all financial elements including transition payment calculation

2. Company Property List: Itemized list of company property to be returned

3. Benefits Summary: Detailed overview of benefit terminations and continuation arrangements

4. Reference Letter: Draft or final version of the employment reference letter

5. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Effective Date of Termination
Final Working Day
Notice Period
Transition Payment
Company Property
Confidential Information
Garden Leave
Outstanding Holiday Entitlement
Final Settlement
Employment Contract
Variable Pay
Restrictive Covenants
Works Council
Company Benefits
Professional Fees
Final Salary Payment
Handover Period
Reference Date
Settlement Agreement
Termination Payment
Collective Labor Agreement
Non-Compete Obligations
Company Devices
Accrued Rights
Release of Claims
Clauses
Termination Confirmation
Final Working Day
Financial Settlement
Transition Payment
Holiday Pay
Outstanding Remuneration
Company Property Return
Confidentiality
Non-Competition
Non-Solicitation
Data Protection
Intellectual Property Rights
Reference Provision
Tax Indemnity
Benefits Termination
Pension Arrangements
Medical Insurance
Company Car
Full and Final Settlement
Continuing Obligations
Legal Costs
Outplacement Support
Garden Leave
Handover Requirements
Release of Claims
Governing Law
Acknowledgment and Agreement
Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media

Real Estate

Non-Profit

Public Sector

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Administration

Production

Research and Development

Customer Service

Business Development

Compliance

Facilities Management

Relevant Roles

Chief Executive Officer

Human Resources Manager

Legal Counsel

Finance Director

Operations Manager

Department Head

Project Manager

Software Developer

Sales Representative

Marketing Manager

Administrative Assistant

Production Supervisor

Research Scientist

Account Manager

Customer Service Representative

Business Analyst

Technical Specialist

Executive Assistant

Industries
Dutch Civil Code (Burgerlijk Wetboek) - Book 7, Title 10: Contains fundamental employment law provisions, including requirements for termination of employment contracts, notice periods, and severance pay calculations
Work and Security Act (Wet Werk en Zekerheid): Regulates employment termination procedures and transition payment (transitievergoeding) requirements for employees who have been employed for 24 months or longer
Balanced Labour Market Act (Wet Arbeidsmarkt in Balans): Updates to employment law including changes to transition payment calculations and grounds for dismissal
General Data Protection Regulation (GDPR/AVG): Governs the handling of employee personal data during and after employment, including retention periods and data subject rights
Dutch Unemployment Insurance Act (Werkloosheidswet): Relevant for information about unemployment benefits that may need to be referenced in the termination letter
Dutch Income Tax Act (Wet op de loonbelasting): Governs taxation of final payments, including treatment of severance payments and other termination benefits
Competition Act (Mededingingswet): Relevant if including non-compete clauses or other restrictive covenants in the termination agreement
Works Councils Act (Wet op de ondernemingsraden): May be relevant if the termination is part of a larger reorganization or if works council advice was required
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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