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Ecommerce Invoice

Ecommerce Invoice Template for Netherlands

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Key Requirements PROMPT example:

Ecommerce Invoice

"I need an Ecommerce Invoice template for my Dutch digital art marketplace that supports both cryptocurrency and traditional payment methods, while ensuring compliance with Netherlands VAT requirements for digital goods."

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Document background
The Ecommerce Invoice is a fundamental document for online businesses operating in the Netherlands, required for all electronic commercial transactions under Dutch law. It serves as an official record of sale and must comply with both Dutch VAT Act (Wet op de omzetbelasting 1968) and EU VAT Directive requirements. This document is essential for e-commerce businesses to maintain proper financial records, fulfill tax obligations, and provide customers with legally required transaction documentation. The invoice must include specific elements such as unique identification numbers, detailed seller and buyer information, precise product or service descriptions, and VAT calculations. It's particularly important in the context of distance selling rules within the EU and must be retained for at least 7 years according to Dutch tax law.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and unique identifier

2. Seller Details: Full legal name, address, VAT number, Chamber of Commerce number (KvK), and contact information of the selling party

3. Buyer Details: Customer's full name, billing address, and if applicable, VAT number and company registration details

4. Order Details: Order number, date of order, and reference to online transaction

5. Product/Service Details: Itemized list of products/services, quantities, unit prices, and descriptions

6. Price Calculation: Subtotal, VAT breakdown per rate category, shipping costs, and total amount

7. Payment Information: Payment terms, due date, bank account details, and payment reference

8. Legal Statements: Mandatory VAT statements, applicable terms and conditions reference

Optional Sections

1. Discount Information: Include when promotional codes or special discounts are applied

2. Shipping Details: Required for physical goods, including tracking number and delivery address if different from billing

3. Digital Delivery Information: For digital products, including download instructions or access details

4. B2B Specific Information: Include for business customers: purchase order numbers, department codes, or special reference numbers

5. Currency Exchange Information: Required when transaction involves multiple currencies

6. Return Policy: Include for consumer transactions where return rights apply under EU law

Suggested Schedules

1. Specification of Services/Products: Detailed breakdown of products or services when the main invoice requires additional detail

2. VAT Calculation Details: Detailed breakdown of VAT calculations for complex transactions or multiple VAT rates

3. Delivery Schedule: For orders with multiple delivery dates or installment deliveries

4. Terms and Conditions: Full version of applicable terms and conditions for the transaction

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Invoice Date
Order Date
Delivery Date
VAT
BTW
Payment Due Date
Invoice Number
Order Number
Seller
Buyer
Product
Service
Digital Content
Shipping Costs
Payment Method
Payment Service Provider
E-commerce Platform
Download Link
Access Rights
Billing Address
Shipping Address
Tax Rate
Discount
Unit Price
Total Amount
KvK Number
BTW-identificatienummer
Terms and Conditions
Digital Signature
Electronic Invoice
Return Period
Delivery Method
Transaction Reference
Payment Reference
Currency
Exchange Rate
Customer ID
Platform Fee
Processing Fee
Digital Delivery
Physical Delivery
Relevant Industries

Retail

Technology

Consumer Goods

Digital Services

Fashion

Electronics

Food and Beverage

Software and Apps

Entertainment

Home and Garden

Sports and Recreation

Books and Media

Beauty and Personal Care

Professional Services

Education

Relevant Teams

Finance

Accounting

E-commerce Operations

Sales Administration

Tax

Billing

Revenue

Compliance

Digital Commerce

Customer Service

Relevant Roles

E-commerce Manager

Finance Director

Accounts Receivable Specialist

Tax Accountant

Financial Controller

Billing Coordinator

E-commerce Operations Manager

Sales Administrator

Digital Commerce Director

Revenue Accountant

Compliance Officer

Business Operations Manager

Industries
Dutch VAT Act (Wet op de omzetbelasting 1968): Specifies VAT rates, requirements for invoice content, and tax reporting obligations for e-commerce transactions in the Netherlands
EU VAT Directive (2006/112/EC): Provides the framework for VAT rules in EU member states, including invoice content requirements and electronic invoicing provisions
Dutch Civil Code (Burgerlijk Wetboek) Book 6: Contains general provisions on contracts, obligations, and commercial transactions in Dutch law
EU Consumer Rights Directive (2011/83/EU): Specifies information requirements for distance selling and e-commerce transactions, including invoice details for consumer transactions
Dutch Implementation of Consumer Rights Directive: National implementation of EU consumer protection rules, including specific requirements for e-commerce transactions
EU GDPR (General Data Protection Regulation): Regulates personal data processing and protection, affecting how customer information is handled on invoices
Dutch Telecommunications Act (Telecommunicatiewet): Contains provisions regarding electronic commerce and electronic communications
European e-Invoicing Directive (2014/55/EU): Sets standards for electronic invoicing in public procurement, but also influences private sector e-invoicing practices
Dutch Tax Administration Requirements (Belastingdienst): Specific requirements for invoice retention, digital storage, and administration for tax purposes
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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