Annual Meeting Minutes Template for Nigeria

Annual Meeting Minutes are a crucial corporate governance document required under Nigerian law, specifically the Companies and Allied Matters Act (CAMA) 2020. This document must be prepared for every Annual General Meeting (AGM) held by companies registered in Nigeria. The minutes serve as the official record of the meeting's proceedings, documenting key decisions such as approval of financial statements, appointment of directors and auditors, and dividend declarations. They must be signed by the meeting chairman and filed with the Corporate Affairs Commission within the statutory period. For listed companies, additional requirements from the Securities and Exchange Commission must be observed. The document is essential for maintaining corporate compliance, providing evidence of proper governance, and serving as a reference for implementing approved resolutions.

1. Meeting Details: Date, time, venue, and type of meeting (Annual General Meeting)

2. Attendance: List of directors, shareholders present or represented, company secretary, and other attendees including proxies

3. Quorum Confirmation: Statement confirming that the required quorum was present as per the company's articles

4. Notice and Documentation: Confirmation that proper notice was given and required documents were circulated

5. Chairman's Opening Remarks: Introduction and overview by the meeting chairman

6. Previous Minutes: Confirmation and approval of previous AGM minutes

7. Financial Statements: Presentation and adoption of annual accounts and financial statements

8. Directors' Report: Presentation and adoption of directors' report

9. Dividend Declaration: Resolution on dividend payment (if any)

10. Auditors: Appointment/reappointment of auditors and fixing of their remuneration

11. Directors: Election/re-election of directors as required by rotation

12. Closing: Time of meeting conclusion and chairman's signature