Supplier Security Assessment Questionnaire Template for Malaysia

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Key Requirements PROMPT example:

Supplier Security Assessment Questionnaire

"I need a Supplier Security Assessment Questionnaire for evaluating cloud service providers in the healthcare sector, ensuring compliance with Malaysian PDPA requirements and including specific sections on patient data protection and cross-border data transfers."

Document background

The Supplier Security Assessment Questionnaire is a critical risk management tool used by organizations operating in Malaysia to evaluate the security posture of their suppliers and vendors. This document becomes necessary when engaging new suppliers or conducting periodic assessments of existing vendors who have access to company data, systems, or facilities. The questionnaire addresses requirements under Malaysian legislation, including the Personal Data Protection Act 2010, Communications and Multimedia Act 1998, and relevant cybersecurity regulations. It covers various aspects of security including data protection, network security, incident response, and physical security measures. Organizations use this document to ensure suppliers meet both local regulatory requirements and international security standards, helping to mitigate third-party risks in their supply chain.

Suggested Sections

1. Company Information: Basic information about the supplier organization including legal name, address, primary contacts, and business registration details

2. Security Program Overview: General questions about the supplier's security program, governance structure, and security policies

3. Data Protection and Privacy: Questions regarding compliance with PDPA 2010 and other relevant data protection regulations

4. Access Control and Identity Management: Assessment of the supplier's access control mechanisms, authentication methods, and privilege management

5. Network Security: Evaluation of network security measures, including firewalls, encryption, and network monitoring

6. Incident Response and Business Continuity: Questions about incident handling procedures, disaster recovery, and business continuity planning

7. Physical Security: Assessment of physical security measures for facilities and data centers

8. Asset Management: Evaluation of how the supplier manages and protects IT assets and data

9. Third-Party Risk Management: Questions about how the supplier manages their own vendors and subcontractors

10. Compliance and Certification: Information about relevant security certifications and compliance with industry standards

Optional Sections

1. Cloud Security: Specific section for suppliers providing cloud-based services or storing data in the cloud

2. Application Security: For suppliers developing or maintaining software applications

3. IoT Security: For suppliers providing IoT devices or related services

4. Financial Services Security: Additional requirements for suppliers serving financial institutions

5. Healthcare Data Security: Specific requirements for suppliers handling healthcare data

6. Industrial Control Systems Security: For suppliers involved in industrial or manufacturing systems

Suggested Schedules

1. Schedule A - Technical Requirements: Detailed technical security requirements and specifications

2. Schedule B - Compliance Certificates: List of required security certifications and compliance documents

3. Schedule C - Incident Response Plan Template: Template for documenting the supplier's incident response procedures

4. Schedule D - Data Processing Agreement: Specific terms for handling personal data under PDPA 2010

5. Appendix 1 - Glossary: Definitions of technical terms and abbreviations used in the questionnaire

6. Appendix 2 - Evidence Requirements: List of required supporting documentation and evidence

7. Appendix 3 - Scoring Methodology: Explanation of how responses will be evaluated and scored

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Healthcare

Technology

Manufacturing

Retail

Telecommunications

Education

Government

Energy

Transportation

E-commerce

Professional Services

Relevant Teams

Information Security

Procurement

Vendor Management

Risk Management

Legal

Compliance

IT Operations

Information Technology

Security Operations

Supply Chain

Internal Audit

Data Protection

Relevant Roles

Chief Information Security Officer

Procurement Manager

Vendor Management Officer

IT Security Manager

Risk Management Director

Compliance Officer

Data Protection Officer

Information Security Analyst

Supply Chain Manager

Legal Counsel

IT Audit Manager

Security Operations Manager

Third-Party Risk Manager

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