Resolution Of Shareholders Meeting Template for Malaysia

A Resolution of Shareholders Meeting is a fundamental corporate document used to record and formalize decisions made by shareholders of Malaysian companies. This document is required whenever shareholders need to make decisions about company matters, whether ordinary business decisions or special resolutions requiring a higher voting threshold under the Companies Act 2016. Common scenarios requiring such resolutions include changes to company structure, approval of significant transactions, appointment or removal of directors, and amendments to company constitution. The document serves as official evidence of shareholder approval and forms part of the company's permanent records, making it crucial for corporate governance, regulatory compliance, and future reference.

1. Title and Company Details: Full legal name of the company, company registration number, and date of resolution

2. Type of Resolution: Specification of whether it's an ordinary or special resolution

3. Notice and Quorum: Confirmation that proper notice was given and quorum requirements were met

4. Preamble: Background information explaining why the resolution is necessary

5. Resolution Text: The actual resolution(s) being passed, clearly numbered if multiple resolutions

6. Voting Results: Record of how many votes were cast in favor, against, and abstained

7. Certification: Signature section for the Chairperson or Company Secretary to certify the resolution