Mutual Agreement Termination Of Employment Letter Template for Malaysia

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Key Requirements PROMPT example:

Mutual Agreement Termination Of Employment Letter

"I need a Mutual Agreement Termination of Employment Letter for a senior technology executive in Malaysia who will be leaving to join a competitor, with special attention to confidentiality clauses and an extended notice period until March 15, 2025."

Document background
The Mutual Agreement Termination of Employment Letter is utilized in situations where both the employer and employee in Malaysia mutually consent to end their employment relationship. This document is essential when parties wish to formally document their agreement to terminate employment on mutually acceptable terms, rather than through unilateral termination or resignation. It ensures compliance with Malaysian employment laws, particularly the Employment Act 1955 and related regulations, while protecting both parties' interests. The letter typically includes critical information such as the effective termination date, final settlement details, outstanding benefits, confidentiality obligations, and any post-employment arrangements. This approach often helps maintain positive relationships and can reduce the risk of future disputes by clearly documenting the agreed terms of separation.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and address block for both employer and employee

2. Subject Line: Clear indication that this is a mutual agreement termination of employment

3. Opening Statement: Reference to previous discussions and confirmation of mutual agreement to terminate employment

4. Employment Details: Employee's name, position, department, and length of service

5. Effective Date: Clear statement of the last day of employment

6. Settlement of Dues: List of final payments including salary, unused leave, and other statutory entitlements

7. Return of Company Property: Requirements for returning company assets and documents

8. Confidentiality: Reminder of ongoing confidentiality obligations

9. Full and Final Settlement: Statement confirming that this represents full and final settlement of all claims

10. Acknowledgment: Space for both parties to sign and date the agreement

Optional Sections

1. Non-Compete Clause: Include when there are specific restrictions on future employment that both parties agree to maintain

2. Reference Letter: Include when the company agrees to provide a reference letter

3. Handover Process: Include when there are specific handover requirements for ongoing projects or responsibilities

4. Benefits Continuation: Include when certain benefits will continue for a specified period post-termination

5. Exit Interview: Include when an exit interview is required as part of the termination process

6. Medical Benefits: Include when there are specific arrangements for extending medical benefits

7. Tax Implications: Include when there are specific tax considerations that need to be acknowledged

Suggested Schedules

1. Schedule A - Payment Calculation: Detailed breakdown of final payment including salary, prorated bonus, leave encashment, and other benefits

2. Schedule B - Company Property Checklist: List of company property to be returned before the last day

3. Schedule C - Handover Checklist: Detailed list of tasks, documents, and responsibilities to be handed over

4. Appendix 1 - Reference Letter: Draft of agreed reference letter, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Mining

Agriculture

Transportation

Real Estate

Relevant Teams

Human Resources

Legal

Corporate Secretarial

Compliance

Finance

Operations

Administration

Management

Relevant Roles

HR Manager

HR Director

Legal Counsel

Company Secretary

Department Head

Line Manager

CEO

Managing Director

CFO

COO

Regional Manager

Country Manager

Operations Manager

Administrative Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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