Move Out Notice Letter To Landlord Template for Malaysia

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Key Requirements PROMPT example:

Move Out Notice Letter To Landlord

"I need a Move Out Notice Letter to Landlord for my residential apartment in Kuala Lumpur, planning to vacate on March 15, 2025, due to overseas job relocation, and I need to ensure proper handling of my security deposit and utility account transfers."

Document background
The Move Out Notice Letter To Landlord is an essential document in Malaysian property rental relationships, required whenever a tenant plans to end their tenancy and vacate a property. This formal notice is mandatory under Malaysian law and must align with the notice period specifications in the original tenancy agreement, typically ranging from one to three months. The document serves multiple purposes: it fulfills legal requirements under the National Land Code 1965, initiates the process for security deposit return, and helps maintain clear communication between parties. The letter should be used whether terminating the lease at its natural end or during the tenure period, though different requirements may apply in each case. It's particularly important in Malaysia's property market where formal documentation is crucial for protecting both tenant and landlord rights.
Suggested Sections

1. Sender's Address and Contact Details: Full name, current rental property address, and contact information of the tenant

2. Date: Current date when the notice is being written

3. Recipient's Address: Landlord's or property manager's full name and address

4. Subject Line: Clear indication that this is a notice to vacate the property

5. Formal Notice Statement: Clear statement of intention to move out and the specific date of vacancy

6. Property Details: Complete address of the rental property being vacated

7. Notice Period Confirmation: Confirmation that the notice period given complies with the lease agreement

8. Key Return Arrangements: Proposed method and timing for returning keys

9. Final Inspection Request: Request for property inspection and deposit return process

10. Forwarding Address: New address for future correspondence and deposit return

11. Closing and Signature: Professional closing, tenant's signature, and printed name

Optional Sections

1. Reason for Moving Out: Include when maintaining good relations with landlord is important or when the reason might be relevant for early termination

2. Utility Transfer Details: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection

3. Maintenance Issues: Include if there are any existing maintenance issues that need to be documented before moving out

4. Security Deposit Discussion: Include when there are specific concerns or arrangements regarding the security deposit

5. Early Termination Details: Include if the move-out date is earlier than the lease end date and specific arrangements need to be documented

Suggested Schedules

1. Move-Out Checklist: Optional attachment listing cleaning and repair requirements as per lease agreement

2. Property Condition Photos: Optional attachment showing current condition of property with date stamps

3. Utility Account Details: Optional attachment listing all relevant utility account numbers and contact information for transfer/closure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Professional Services

Education

Healthcare

Relevant Teams

Legal

Property Management

Facilities Management

Administrative Services

Corporate Services

Tenant Relations

Real Estate Operations

Compliance

Housing Services

Corporate Real Estate

Relevant Roles

Property Manager

Facility Manager

Real Estate Agent

Tenant Relations Officer

Legal Counsel

Administrative Assistant

Office Manager

Residential Manager

Commercial Leasing Manager

Corporate Real Estate Manager

Housing Officer

Tenancy Coordinator

Property Administrator

Legal Administrator

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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