End Of Probation Termination Letter Template for Malaysia

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Key Requirements PROMPT example:

End Of Probation Termination Letter

"I need an End of Probation Termination Letter for a software developer who hasn't met our technical performance benchmarks during their 6-month probation, with the termination to take effect on March 15, 2025."

Document background
The End Of Probation Termination Letter is a crucial document used in Malaysian employment contexts when an employer decides not to confirm an employee's permanent employment following their probationary period. This document must be drafted in compliance with Malaysian employment legislation, particularly the Employment Act 1955 and the Industrial Relations Act 1967. It is typically issued when performance expectations have not been met during the probation period, or when the organization's needs have changed. The letter should include specific details about the termination timing, notice period, final settlements, and administrative requirements. Proper documentation through this letter is essential for legal compliance and can help prevent potential disputes or claims of unfair dismissal. The document should be issued with sufficient notice as per the employment contract or statutory requirements.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's full address

2. Subject Line: Clear indication that this is an End of Probation Termination Notice

3. Salutation: Formal greeting addressing the employee by name

4. Employment Details: Reference to employment start date, position, and probationary period duration

5. Termination Decision: Clear statement of the decision not to confirm employment and end the probationary period

6. Notice Period: Specification of the notice period or payment in lieu of notice as per employment contract

7. Last Working Day: Clear statement of the employee's final working day

8. Company Property Return: Instructions regarding return of company property and assets

9. Final Payment Details: Information about final salary, unused leave, and other payments due

10. Closing: Professional closing statement, signature block with name and position of authorized signatory

Optional Sections

1. Reason for Non-Confirmation: Include when company policy requires or when there's a need to document specific performance or conduct issues

2. Confidentiality Reminder: Include when employee had access to sensitive information or when reinforcing existing confidentiality obligations

3. Reference Letter Offer: Include when company is willing to provide a reference letter

4. Exit Interview: Include when company policy requires an exit interview

5. Benefits Cessation: Include when there are specific benefits that need to be addressed

6. Appeal Process: Include when company policy allows for appeals against probation termination decisions

Suggested Schedules

1. Performance Evaluation Summary: Summary of performance reviews or evaluations during probation period

2. Handover Checklist: List of items, tasks, and responsibilities to be handed over

3. Company Property Checklist: Itemized list of company property to be returned

4. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave, and other entitlements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transport & Logistics

Public Sector

Non-Profit Organizations

Media & Entertainment

Relevant Teams

Human Resources

Legal

Employee Relations

Personnel Administration

Recruitment

HR Operations

Department Management

Line Management

Relevant Roles

Human Resources Director

HR Manager

HR Business Partner

Legal Counsel

Employee Relations Manager

HR Operations Manager

Recruitment Manager

Personnel Manager

HR Administrator

HR Executive

Department Manager

Line Manager

Team Leader

Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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