Letter Of Consent To Release Personal Information Template for Malaysia

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Key Requirements PROMPT example:

Letter Of Consent To Release Personal Information

"I need a Letter of Consent to Release Personal Information for a Malaysian healthcare clinic to share my medical records with a specialist hospital in Singapore for a planned surgery in March 2025, ensuring compliance with cross-border data transfer requirements."

Document background
The Letter of Consent to Release Personal Information is a crucial document required under Malaysian law, particularly the Personal Data Protection Act 2010 (PDPA), whenever personal information needs to be collected, processed, or shared with third parties. This document is essential for organizations to demonstrate compliance with data protection requirements and obtain explicit consent from data subjects. It should clearly outline the specific personal information to be shared, the purposes for sharing, the intended recipients, and the duration of consent. The letter becomes particularly important in scenarios involving sensitive personal data, cross-border data transfers, or when multiple parties need access to personal information. Organizations must ensure that the consent obtained is specific, informed, and verifiable, with clear provisions for withdrawal of consent as required by Malaysian law.
Suggested Sections

1. Letter Header and Date: Contains the date and formal letterhead with contact details of the person/entity giving consent

2. Recipient Details: Full name and address of the organization/person to whom the consent is being given

3. Subject Line: Clear indication that this is a consent letter for release of personal information

4. Data Subject Information: Full identification details of the person whose information will be released, including name, ID number, and contact details

5. Purpose Declaration: Clear statement of the specific purpose(s) for which the personal information will be used

6. Information Details: Explicit listing of all personal information categories that are authorized for release

7. Consent Declaration: Express statement of consent that meets PDPA requirements

8. Duration of Consent: Specification of how long the consent remains valid

9. Data Subject Rights: Statement acknowledging the right to withdraw consent and other rights under PDPA

10. Signature Block: Space for signature, name, and date of signing by the data subject

Optional Sections

1. Third Party Disclosure: Additional section when personal information may be shared with third parties, listing authorized recipients

2. Special Categories of Data: Additional declarations required when sensitive personal data (as defined in PDPA) is involved

3. Cross-Border Transfer: Specific consent for transfer of data outside Malaysia

4. Witness Section: Where witnessed signatures are required for additional verification

5. Parental/Guardian Consent: Required when the data subject is a minor or lacking capacity

6. Revocation Procedure: Detailed procedure for withdrawing consent if more complex than standard procedure

Suggested Schedules

1. Schedule A - Detailed Information List: Comprehensive list of specific personal information items authorized for release

2. Schedule B - Authorized Recipients: List of all authorized recipients or entities permitted to receive the information

3. Schedule C - Purpose Specifications: Detailed breakdown of specific purposes and uses for different categories of personal information

4. Appendix 1 - Identity Verification Documents: Copies or details of identity documents used to verify the data subject

5. Appendix 2 - Processing Activities: Details of how the personal information will be processed, stored, and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Healthcare

Financial Services

Education

Insurance

Telecommunications

Retail

Human Resources

Professional Services

Government Services

Technology

Real Estate

Tourism and Hospitality

Manufacturing

Transportation and Logistics

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Risk Management

Data Protection

Operations

Customer Service

Records Management

Information Technology

Privacy

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Legal Counsel

HR Manager

Information Security Officer

Risk Manager

Corporate Secretary

Operations Manager

Customer Service Manager

Records Manager

Database Administrator

Chief Privacy Officer

Compliance Director

General Counsel

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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