Disciplinary Letter Template for Malaysia

1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first incident

2. Right to Appeal: Information about the appeal process, included when company policy or severity of action warrants an appeal option

3. Performance Improvement Plan: Detailed plan for improvement, included for serious violations requiring structured correction

4. Acknowledgment Section: Space for employee signature acknowledging receipt, used when proof of delivery is required

5. Union Representative Notice: Reference to union involvement rights, included when employee is under union coverage

1. Evidence Documents: Copies of relevant evidence such as incident reports, witness statements, or CCTV footage screenshots

2. Previous Warning Letters: Copies of any previous warning letters referenced in the current disciplinary action

3. Relevant Company Policies: Excerpts from employee handbook or company policies that were violated

4. Performance Improvement Plan Template: Detailed template or form for tracking required improvements

5. Meeting Minutes: Minutes from any disciplinary hearings or meetings related to the incident