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Client Security Policy

Client Security Policy Template for Malaysia

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Key Requirements PROMPT example:

Client Security Policy

"I need a Client Security Policy for my fintech startup based in Kuala Lumpur, focusing heavily on cloud security and mobile banking applications, with specific provisions for compliance with Bank Negara Malaysia's Risk Management in Technology guidelines."

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Document background
The Client Security Policy serves as a critical governance document for organizations operating in Malaysia, establishing comprehensive security protocols for protecting client information and ensuring regulatory compliance. This document becomes essential when organizations handle sensitive client data, conduct digital transactions, or need to demonstrate compliance with Malaysian data protection laws. The policy addresses requirements set forth by the Personal Data Protection Act 2010, Computer Crimes Act 1997, and other relevant Malaysian legislation. It provides detailed guidelines on data classification, access controls, incident response procedures, and security measures, while considering industry-specific requirements and international best practices. The Client Security Policy is particularly important given Malaysia's increasing focus on cybersecurity and data protection, helping organizations maintain client trust while meeting their legal obligations.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the security policy and its application scope, including types of information assets and systems covered

2. Definitions and Terminology: Clear definitions of technical terms, security concepts, and key terminology used throughout the policy

3. Roles and Responsibilities: Outlines the responsibilities of different stakeholders in maintaining security, including management, IT staff, and general users

4. Information Classification: Defines different levels of information sensitivity and the handling requirements for each level

5. Access Control Policy: Details the rules and procedures for granting, reviewing, and revoking access to systems and data

6. Password and Authentication Policy: Specifies requirements for passwords, multi-factor authentication, and secure login procedures

7. Data Protection and Privacy: Outlines measures for protecting personal and sensitive data in compliance with PDPA 2010

8. Network Security: Specifies requirements for securing network infrastructure, including firewalls, encryption, and remote access

9. Incident Response and Reporting: Procedures for identifying, reporting, and responding to security incidents

10. Business Continuity and Disaster Recovery: Outlines procedures for maintaining security during disruptions and disaster recovery

11. Compliance and Audit: Details compliance requirements, audit procedures, and consequences of policy violations

12. Review and Updates: Specifies the frequency and process for reviewing and updating the security policy

Optional Sections

1. Mobile Device Security: Required when organization allows use of mobile devices for accessing company resources

2. Cloud Security: Necessary when organization uses cloud services or storage

3. Third-Party Security Requirements: Include when external vendors or contractors have access to systems or data

4. IoT Device Security: Required when organization uses IoT devices in their operations

5. Social Media Security: Include when employees are allowed to access social media or represent company on social platforms

6. Industry-Specific Requirements: Additional requirements for specific industries (e.g., healthcare, financial services)

Suggested Schedules

1. Appendix A: Security Controls Checklist: Detailed checklist of required security controls and their implementation status

2. Appendix B: Incident Response Plan: Detailed procedures and contact information for security incident response

3. Appendix C: Acceptable Use Guidelines: Specific guidelines for acceptable use of IT resources and systems

4. Appendix D: Security Assessment Templates: Templates for conducting security assessments and audits

5. Appendix E: Data Classification Matrix: Detailed matrix showing data categories and their handling requirements

6. Schedule 1: Technical Standards: Specific technical standards and configurations for security controls

7. Schedule 2: Training Requirements: Details of required security awareness training and frequency

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Access Control
Authentication
Authorization
Breach
Client Data
Confidential Information
Cybersecurity
Data Classification
Data Controller
Data Processor
Data Subject
Digital Signature
Encryption
Firewall
Identity Card
Incident
Information Asset
Information System
Malware
Multi-Factor Authentication
Network Security
Password
Personal Data
Policy Owner
Privileged Access
Protected Information
Risk Assessment
Security Controls
Security Incident
Sensitive Information
System Administrator
Third Party
Two-Factor Authentication
User
User Authentication
Vulnerability
Relevant Industries

Financial Services

Healthcare

Technology

E-commerce

Professional Services

Manufacturing

Education

Telecommunications

Government Services

Insurance

Retail

Logistics

Consulting

Legal Services

Relevant Teams

Information Technology

Information Security

Risk Management

Compliance

Legal

Human Resources

Operations

Internal Audit

Data Protection

Privacy

Security Operations

Infrastructure

Development

Quality Assurance

Training

Relevant Roles

Chief Information Security Officer

Chief Technology Officer

IT Security Manager

Compliance Officer

Risk Manager

Data Protection Officer

Information Security Analyst

IT Director

Security Operations Manager

Privacy Officer

Systems Administrator

Network Security Engineer

Security Architect

Audit Manager

Operations Manager

HR Director

Legal Counsel

Industries
Personal Data Protection Act 2010: The main legislation governing the processing of personal data in commercial transactions. It establishes seven key principles for data protection and requirements for handling client information.
Computer Crimes Act 1997: Provides legal framework against cybercrime and unauthorized access to computer systems. Essential for defining security breach protocols and preventive measures.
Digital Signature Act 1997: Regulates the use of digital signatures and provides legal recognition of digital signatures in electronic transactions. Important for authentication and verification procedures.
Communications and Multimedia Act 1998: Regulates the converging communications and multimedia industry. Includes provisions for network security and data integrity.
Electronic Commerce Act 2006: Provides legal recognition of electronic messages in commercial transactions. Relevant for electronic communications security and data transmission.
National Security Council Act 2016: Contains provisions related to national security that may affect cybersecurity requirements, particularly for critical infrastructure.
Malaysian Central Bank Act 2009: If the client is in the financial sector, includes requirements for financial institutions regarding data security and risk management.
Risk Management in Technology (RMiT): Bank Negara Malaysia's policy document establishing requirements for financial institutions' technology risk management and cybersecurity.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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