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Audit Log Policy

Audit Log Policy Template for Malaysia

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Key Requirements PROMPT example:

Audit Log Policy

"Need to draft an Audit Log Policy for a Malaysian fintech startup that will be launching in March 2025, with emphasis on compliance with Bank Negara Malaysia's Risk Management in Technology guidelines and extra attention to cloud service logging requirements."

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Document background
The Audit Log Policy serves as a critical governance document for organizations operating in Malaysia, establishing mandatory requirements for systematic recording and monitoring of system activities, security events, and user actions. This policy is essential for maintaining compliance with Malaysian regulations, particularly the Personal Data Protection Act 2010, Digital Signature Act 1997, and industry-specific requirements. It supports security monitoring, incident response, and forensic investigations while ensuring proper documentation of system changes and user activities. Organizations implement this policy to demonstrate regulatory compliance, maintain security standards, and ensure accountability in their digital operations.
Suggested Sections

1. Purpose and Scope: Defines the objective of the audit log policy and its applicability across the organization's systems and processes

2. Definitions: Defines key terms used throughout the policy including 'audit logs', 'system events', 'security incidents', and other technical terminology

3. Roles and Responsibilities: Outlines the duties of system administrators, security teams, compliance officers, and other relevant personnel in managing audit logs

4. Audit Log Requirements: Specifies what events must be logged, including system access, data modifications, security incidents, and user activities

5. Log Collection and Storage: Details how audit logs should be collected, stored, and protected from unauthorized access or tampering

6. Retention and Disposal: Specifies how long different types of logs must be retained and procedures for secure disposal

7. Access Control and Security: Defines who has access to audit logs and security measures to protect log integrity

8. Review and Monitoring: Establishes procedures for regular review of audit logs and incident response protocols

9. Compliance and Reporting: Outlines compliance requirements and reporting procedures for audit findings

Optional Sections

1. Integration with Other Policies: Optional section linking the audit log policy with other organizational policies such as information security policy or data protection policy

2. Cloud Services Logging: Additional section for organizations using cloud services, specifying requirements for cloud-based audit logs

3. Mobile Device Logging: Specific requirements for mobile device audit logging, relevant for organizations with BYOD policies

4. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare) subject to additional regulatory requirements

Suggested Schedules

1. Schedule A: Systems in Scope: Detailed list of systems, applications, and infrastructure components subject to audit logging requirements

2. Schedule B: Log Format Specifications: Technical specifications for log formats, including required fields and standardization requirements

3. Schedule C: Retention Periods: Detailed retention requirements for different types of logs based on legal and operational requirements

4. Appendix 1: Log Review Checklist: Standard checklist for reviewing audit logs and identifying potential security incidents

5. Appendix 2: Incident Response Procedures: Procedures to follow when audit logs indicate potential security incidents or policy violations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Healthcare

Technology

Telecommunications

Government

Education

E-commerce

Manufacturing

Professional Services

Energy

Defense

Insurance

Relevant Teams

Information Technology

Information Security

Compliance

Internal Audit

Risk Management

Legal

Data Protection

Security Operations

Infrastructure

Systems Administration

Network Operations

Governance

Relevant Roles

Chief Information Security Officer

IT Director

Security Manager

Compliance Officer

Systems Administrator

Network Administrator

Security Analyst

Risk Manager

Internal Auditor

Data Protection Officer

IT Security Specialist

Chief Technology Officer

Chief Information Officer

Security Operations Manager

Compliance Manager

Industries
Personal Data Protection Act 2010: Malaysia's primary data protection legislation that governs the processing of personal data in commercial transactions. It requires proper documentation of data processing activities and security measures.
Digital Signature Act 1997: Regulates the use of digital signatures and maintaining records of electronic transactions, which may need to be reflected in audit logging requirements.
Computer Crimes Act 1997: Deals with computer crimes and unauthorized access, making audit logs crucial for detecting and investigating security incidents.
Electronic Commerce Act 2006: Governs electronic transactions and records, including requirements for maintaining proper documentation and audit trails of electronic communications.
Companies Act 2016: Requires companies to maintain proper records and documentation of their business activities, which includes system logs and audit trails.
Malaysian Financial Services Act 2013: For financial institutions, imposes specific requirements for transaction monitoring and audit trail maintenance.
Risk Management in Technology (RMiT): Bank Negara Malaysia's guidelines that include specific requirements for system logging and audit trail maintenance for financial institutions.
Malaysian Code on Corporate Governance: Provides guidelines on internal controls and risk management, which includes maintaining proper audit logs for corporate governance purposes.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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