Work Experience Confirmation Letter Template for India

The Work Experience Confirmation Letter is a crucial document in the Indian employment ecosystem, serving as an official record of an individual's professional history with an organization. It is typically issued when an employee leaves an organization or upon request for various purposes such as visa applications, new job applications, or loan processing. The document must adhere to Indian legal requirements, particularly the Indian Contract Act, 1872, and should include verified information about employment dates, positions held, responsibilities, and other relevant details. This letter is distinct from a relieving letter (which formally releases an employee) and serves specifically as proof of employment history. The format and content should be professional, factual, and avoid any subjective assessments unless specifically requested and permitted by company policy.

1. Company Letterhead and Date: Official company letterhead with logo, address, contact details, and date of issuance

2. Reference Number: Unique identifier for the letter for filing and tracking purposes

3. Addressee Details: Full name and address of the employee to whom the letter is being issued

4. Subject Line: Clear indication that this is a Work Experience Confirmation Letter

5. Employee Information: Basic details including employee ID, designation, department

6. Employment Period: Precise dates of employment from joining to last working day

7. Role Description: Brief overview of primary responsibilities and positions held

8. Signature Block: Authorized signatory details including name, designation, and company stamp