Experience Letter Template for India

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Key Requirements PROMPT example:

Experience Letter

"I need an Experience Letter for a senior software developer who worked at our tech company from January 2025 to November 2025, including details about three major cloud migration projects they led."

Document background
The Experience Letter is a fundamental employment document in the Indian corporate ecosystem, serving as official proof of an individual's professional history with an organization. This document is typically requested when an employee leaves an organization or needs to verify their employment history for various purposes such as new job applications, visa processing, or further education. The Experience Letter includes crucial information about the employment period, roles, responsibilities, and professional conduct, making it a vital document for career progression. In India, employers are generally obligated to provide this document upon request, and its format and content are influenced by standard business practices and various employment-related legislation including the Indian Contract Act, 1872.
Suggested Sections

1. Company Letterhead: Official company letterhead containing company name, address, and contact details

2. Date: Date of issuance of the experience letter

3. Reference Number: Unique reference number for document tracking and future correspondence

4. Employee Details: Full name, employee ID, and designation of the employee

5. Employment Period: Precise duration of employment including start and end dates

6. Roles and Responsibilities: Brief description of the main duties and positions held during employment

7. Conduct Statement: Statement about the employee's conduct and performance during their tenure

8. Authorization: Signature block with name and designation of the authorized signatory

Optional Sections

1. Salary Information: Last drawn salary details - included only if specifically requested by the employee or required by the prospective employer

2. Projects Handled: List of key projects or achievements - included for technical or project-based roles

3. Reason for Separation: Statement about why the employment ended - included only if mutually agreed and positive

4. Reporting Relationships: Details about reporting structure - included for management positions

5. Professional Development: Training programs or certifications completed - included for roles where continuous learning is important

Suggested Schedules

1. Project Details Annexure: Detailed list of projects worked on - attached for technical roles when detailed project experience needs to be documented

2. Achievement Certificate Copies: Copies of awards or recognition received during employment - attached when relevant to future employment

3. Training Completion Certificates: Copies of training certificates earned during employment - attached when relevant to the employee's career progression

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Information Technology

Manufacturing

Healthcare

Financial Services

Education

Retail

Construction

Telecommunications

Hospitality

Professional Services

Pharmaceuticals

Automotive

Energy

Media and Entertainment

Relevant Teams

Human Resources

Legal

Administration

Corporate Affairs

Personnel Management

Compliance

Relevant Roles

Human Resources Manager

HR Director

HR Executive

Office Manager

Administrative Manager

Legal Counsel

Company Secretary

HR Operations Manager

HR Business Partner

Personnel Manager

HR Administrator

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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