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Room Hire Agreement

Room Hire Agreement Template for India

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Key Requirements PROMPT example:

Room Hire Agreement

"I need a Room Hire Agreement for a corporate conference room in Mumbai that will be used every Monday from January to June 2025, with specific provisions for IT equipment usage and catering services."

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Document background
The Room Hire Agreement is essential for any situation where a room or space is being temporarily leased in India. This document type is commonly used for various purposes, from hiring conference rooms and event spaces to temporary accommodation arrangements. It provides a comprehensive framework that protects both the owner's and hirer's interests while ensuring compliance with Indian legal requirements. The agreement typically includes specific details about the space, duration of hire, payment terms, permitted activities, and maintenance responsibilities. It is designed to prevent disputes by clearly outlining all terms and conditions, incorporating relevant provisions from Indian contract law, property law, and local regulations. This type of agreement is particularly important in commercial contexts where clear documentation of terms is crucial for business operations.
Suggested Sections

1. Parties: Identification and details of the room owner/lessor and the hirer/lessee

2. Background: Context of the agreement and brief description of the premises

3. Definitions: Definitions of key terms used throughout the agreement

4. Room Details: Specific description of the room(s) being hired, including location and dimensions

5. Term and Timing: Duration of hire, check-in/check-out times, and renewal provisions

6. Payment Terms: Hire charges, security deposit, payment schedule, and method of payment

7. Permitted Use: Allowed activities and purposes for which the room can be used

8. User Obligations: Responsibilities of the hirer including maintenance, cleanliness, and conduct

9. Owner Obligations: Responsibilities of the owner including maintenance and basic facilities

10. Utilities and Services: Arrangements for electricity, water, internet, and other utilities

11. Access and Security: Rules regarding access, keys, security measures, and visiting hours

12. Termination: Conditions and process for ending the agreement

13. Governing Law: Applicable laws and jurisdiction for dispute resolution

Optional Sections

1. Shared Facilities: Rules for using common areas when the room is part of a larger property

2. Commercial Use: Additional terms when the room is hired for business purposes

3. Furniture and Fittings: Inventory and conditions for provided furnishings

4. Insurance: Insurance requirements for either party

5. Subletting: Terms allowing or prohibiting subletting of the room

6. Force Majeure: Provisions for unforeseen circumstances preventing room use

7. Modifications: Terms regarding alterations or modifications to the room

8. Noise and Nuisance: Specific rules about noise levels and behavior

9. Parking: Terms for parking facilities if available

Suggested Schedules

1. Schedule 1 - Room Layout and Floor Plan: Detailed plan showing room dimensions and layout

2. Schedule 2 - Inventory List: List of furniture, fixtures, and equipment provided

3. Schedule 3 - House Rules: Detailed rules and regulations for room use

4. Schedule 4 - Fee Schedule: Breakdown of all charges, deposits, and additional fees

5. Schedule 5 - Condition Report: Documentation of room condition at commencement

6. Schedule 6 - Utility Reading Forms: Forms for recording utility meter readings

7. Appendix A - Emergency Procedures: Safety protocols and emergency contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Hospitality

Education

Corporate Services

Events and Entertainment

Tourism

Co-working and Flexible Workspace

Professional Services

Retail

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Events Management

Administrative Services

Corporate Services

Hospitality Services

Contract Management

Real Estate

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Events Coordinator

Office Administrator

Legal Counsel

Operations Manager

Hospitality Manager

Business Center Manager

Conference Services Coordinator

Venue Manager

Contract Administrator

Corporate Services Manager

Space Planning Manager

Industries
Indian Contract Act, 1872: Fundamental law governing contract formation, validity, and enforcement in India. Covers essential elements like offer, acceptance, consideration, and capacity to contract.
Registration Act, 1908: Governs the registration of documents, including lease agreements. Determines which agreements must be registered based on duration and terms.
Transfer of Property Act, 1882: Contains provisions relating to leasing of immovable property, rights and duties of lessors and lessees, and requirements for valid property transfers.
State-specific Rent Control Acts: Local laws that regulate rent, security deposits, and landlord-tenant relationships. Varies by state and may impose restrictions on rent increases and eviction procedures.
Consumer Protection Act, 2019: Relevant when the room hire is for commercial purposes or involves service aspects. Protects consumer rights and establishes dispute resolution mechanisms.
Indian Stamp Act, 1899: Requires payment of stamp duty on agreements. The amount varies by state and type of transaction.
Electricity Act, 2003: Relevant for provisions regarding electricity charges and meter arrangements in room hire agreements.
Municipal Laws and Building Codes: Local regulations governing property usage, safety requirements, and zoning restrictions that may affect room hiring.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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