Onboarding Feedback Form Template for India

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Key Requirements PROMPT example:

Onboarding Feedback Form

"I need an Onboarding Feedback Form for our tech startup in Bangalore that operates remotely, with specific sections for evaluating virtual onboarding effectiveness and digital tool adoption, while ensuring compliance with Indian IT Act requirements."

Document background

The Onboarding Feedback Form is a critical HR instrument designed to systematically collect and assess new employees' experiences during their initial period with the organization. This document, tailored for use in India and compliant with local regulations including the IT Act 2000 and data protection rules, serves multiple purposes: it helps organizations evaluate and improve their onboarding processes, identifies gaps in the initial employee experience, and demonstrates commitment to employee welfare and continuous improvement. The form should be administered within the first 30-90 days of employment, capturing feedback on various aspects including pre-joining experience, orientation effectiveness, and initial integration. The structured feedback collected through this form provides valuable insights for HR practitioners and management while ensuring proper documentation for compliance purposes.

Suggested Sections

1. Employee Information: Basic details including name, employee ID, department, joining date, and reporting manager

2. Confidentiality Notice: Statement about how the feedback will be used and data protection measures in place

3. Rating Scale Explanation: Clear explanation of the rating system used in the form (e.g., 1-5 scale, satisfaction levels)

4. Pre-joining Experience: Feedback on recruitment process, communication, and pre-joining information

5. First Day Experience: Assessment of day-one arrangements, welcome process, and initial orientation

6. Orientation Program: Evaluation of the formal orientation/induction program

7. HR Process Feedback: Assessment of HR documentation, policy explanations, and support

8. Workplace Setup: Feedback on physical workspace, equipment, and system access

9. Team Integration: Experience with team introduction and initial interactions

10. Overall Experience: General satisfaction with the onboarding process

11. Suggestions: Open-ended section for improvements and recommendations

Optional Sections

1. Remote Onboarding Experience: Specific section for employees onboarded remotely, evaluating virtual orientation and setup

2. Department-Specific Orientation: Additional questions relevant to specific departments (IT, Finance, etc.)

3. International Employee Section: Special section for expatriate employees covering visa, relocation, and cultural integration

4. Disability Support Feedback: Section for employees with disabilities to provide feedback on accessibility and accommodations

5. Training Module Feedback: Detailed feedback on specific training modules if applicable to the role

Suggested Schedules

1. Rating Scale Guide: Detailed explanation of rating criteria and scoring system

2. Department Contact List: List of key contacts and support personnel for reference

3. Employee Rights Notice: Summary of employee rights regarding feedback and data protection

4. Feedback Processing Timeline: Information about how and when the feedback will be processed and acted upon

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Banking and Financial Services

Manufacturing

Healthcare

Education

Retail

Telecommunications

Professional Services

Pharmaceuticals

Construction

Hospitality

E-commerce

Media and Entertainment

Automotive

Energy and Utilities

Relevant Teams

Human Resources

Learning & Development

Talent Acquisition

Employee Relations

Compliance

Operations

Legal

Administration

Organization Development

Relevant Roles

HR Manager

HR Director

Talent Acquisition Manager

Onboarding Specialist

HR Business Partner

Employee Experience Manager

Training Manager

HR Operations Manager

Recruitment Manager

HR Compliance Officer

Employee Relations Manager

Organization Development Manager

HR Analytics Manager

Chief Human Resources Officer

HR Administrator

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Authors

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