Employee Nomination Form Template for India

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Key Requirements PROMPT example:

Employee Nomination Form

"I need an Employee Nomination Form for our Mumbai-based tech startup that includes digital submission capabilities and covers both provident fund and group insurance benefits, with special provisions for international employees."

Document background

The Employee Nomination Form is a mandatory document under Indian employment law that provides a formal mechanism for employees to nominate beneficiaries for their various employment benefits. This form becomes particularly important in situations involving an employee's death or inability to claim benefits, ensuring proper disbursement to designated family members or dependents. The document must comply with various Indian labor laws, including the Payment of Gratuity Act 1972 and Employees' Provident Funds Act 1952, and requires proper witnessing and authentication. It typically includes comprehensive details about the employee, their nominees, and the specific benefits covered, while also providing options for multiple nominees and guardian details where applicable. The form needs to be updated periodically, especially when there are changes in the employee's family situation or preferences regarding benefit distribution.

Suggested Sections

1. Employee Information: Personal details of the employee including name, employee ID, designation, department, and date of joining

2. Primary Nominee Details: Information about the primary nominee including full name, relationship to employee, date of birth, and percentage of benefits allocated

3. Address and Contact Information: Complete contact details of both the employee and the nominee(s)

4. Benefit Type Selection: Specification of which benefits this nomination applies to (e.g., Provident Fund, Gratuity, Insurance)

5. Declaration: Employee's declaration confirming the nomination is made willingly and details are accurate

6. Witness Information: Details and signatures of two witnesses as required by law

7. Authentication: Space for employee signature, date, and company acknowledgment

Optional Sections

1. Alternate/Secondary Nominee Details: Details of additional nominees in case the primary nominee predeceases the employee

2. Guardian Information: Required when the nominee is a minor, including guardian's details who will receive benefits until nominee reaches majority

3. Revocation of Previous Nomination: Section to explicitly revoke any previous nominations, if applicable

4. Spouse Consent: Required in cases where nominee is someone other than the spouse

5. Digital Submission Declaration: Additional declarations required when the form is submitted electronically

Suggested Schedules

1. Schedule A - List of Applicable Benefits: Detailed list of all employee benefits covered under this nomination

2. Schedule B - Supporting Document Checklist: List of required supporting documents for nominees and guardians

3. Appendix 1 - Proof of Identity and Address: Format for attaching identity and address proof of nominees

4. Appendix 2 - Guidelines for Nomination: Company-specific guidelines and legal requirements for making nominations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Construction

Mining

Telecommunications

Professional Services

Hospitality

Transportation

Energy

Agriculture

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Finance

Administration

Payroll

Employee Relations

Corporate Secretarial

Relevant Roles

HR Manager

HR Executive

Compliance Officer

Legal Counsel

Company Secretary

Benefits Administrator

HR Director

Employee Relations Manager

Payroll Manager

HR Operations Manager

Chief Human Resources Officer

HR Business Partner

Personnel Manager

Administrative Officer

Finance Manager

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Let's create your Employee Nomination Form

Authors

Alex Denne

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