Late Fee Waiver Application Template for India

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Key Requirements PROMPT example:

Late Fee Waiver Application

"I need a Late Fee Waiver Application for submission to HDFC Bank in India, requesting waiver of late payment charges incurred due to a technical malfunction in our company's payment system during the March 2025 scheduled loan payment, with evidence of our otherwise perfect payment record."

Document background
The Late Fee Waiver Application serves as a formal mechanism for requesting relief from late payment penalties in India. This document is typically used when a customer or client has incurred late fees due to exceptional circumstances such as technical issues, financial hardship, medical emergencies, or other valid reasons. The application should be drafted in compliance with Indian contract law principles and consumer protection regulations, particularly the Consumer Protection Act, 2019, and relevant RBI guidelines when dealing with financial institutions. The document needs to include comprehensive details about the account, payment history, specific circumstances leading to the late payment, and supporting evidence. It's commonly used across various sectors including banking, utilities, education, and insurance, where late payment penalties are standard practice.
Suggested Sections

1. Applicant Details: Full name, address, contact information, and relevant account/reference numbers

2. Date and Address Block: Current date and recipient's details including department name, institution address

3. Subject Line: Clear indication that this is a late fee waiver application with relevant reference numbers

4. Opening Statement: Brief introduction identifying yourself and the specific late fee you are requesting to be waived

5. Account Information: Details of the account/transaction including original due date, payment date, and late fee amount

6. Reason for Late Payment: Clear explanation of the circumstances that led to the late payment

7. Payment History: Brief overview of your payment history showing this was an isolated incident

8. Specific Request: Clear statement of what you are requesting (full or partial waiver)

9. Closing: Professional closing with commitment to future timely payments

Optional Sections

1. Hardship Details: Include when the late payment was due to financial hardship, medical emergencies, or other significant personal circumstances

2. Technical Issues: Include when late payment was due to technical problems with payment systems or bank transfers

3. COVID-19 Impact: Include if the late payment was related to COVID-19 pandemic impacts

4. Previous Communications: Include if there were any prior communications about the payment delay

5. Alternative Payment Proposal: Include if proposing a payment plan or alternative arrangement

Suggested Schedules

1. Proof of Payment: Copy of payment receipt showing the payment has now been made

2. Supporting Documentation: Any relevant evidence supporting the reason for late payment (medical certificates, bank statements, technical error screenshots, etc.)

3. Account Statement: Copy of account statement showing payment history

4. Identity Proof: Copy of government-issued ID proof

5. Previous Correspondence: Copies of any relevant previous communications regarding the payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Insurance

Education

Utilities

Telecommunications

Real Estate

Healthcare

Retail

Professional Services

Consumer Services

Credit Services

Housing & Property Management

Relevant Teams

Finance

Accounts Receivable

Credit Control

Customer Service

Collections

Legal

Compliance

Risk Management

Treasury

Customer Relations

Billing

Relevant Roles

Credit Manager

Collections Officer

Customer Service Representative

Account Manager

Financial Controller

Billing Coordinator

Treasury Manager

Credit Control Officer

Finance Director

Customer Relations Manager

Accounts Receivable Manager

Compliance Officer

Legal Counsel

Risk Management Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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