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Exclusive Property Management Agreement
"I need an Exclusive Property Management Agreement for a portfolio of three commercial office buildings in Mumbai, India, to be managed from March 2025, with specific provisions for 24/7 operational requirements and multi-tenant management."
1. Parties: Identification of the property owner and the property management company, including full legal names, addresses, and registration details
2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage the manager's services
3. Definitions: Detailed definitions of key terms used throughout the agreement
4. Appointment and Scope: Formal appointment of the property manager and detailed scope of exclusive management rights
5. Term and Renewal: Duration of the agreement and conditions for renewal
6. Property Manager's Duties and Responsibilities: Comprehensive list of services to be provided, including maintenance, tenant management, financial management, and reporting
7. Owner's Obligations: Responsibilities of the property owner, including providing necessary documentation and maintaining appropriate insurance
8. Financial Terms: Management fees, payment terms, handling of property expenses, and reserve funds
9. Authority and Decision Making: Extent of manager's authority to act on owner's behalf and spending limits
10. Reporting and Documentation: Requirements for financial reports, property status updates, and record-keeping
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Termination: Grounds for termination, notice requirements, and post-termination obligations
13. Confidentiality: Protection of confidential information and trade secrets
14. Dispute Resolution: Process for resolving disputes, including jurisdiction and governing law
15. General Provisions: Standard clauses including notices, assignment, force majeure, and entire agreement
1. Multiple Property Management: Additional terms for managing multiple properties under the same agreement
2. Special Maintenance Requirements: Specific requirements for heritage properties or properties with unique features
3. Emergency Services: Additional provisions for 24/7 emergency response services
4. Value-Added Services: Optional additional services such as renovation management or property marketing
5. Staff Housing: Terms for managing staff quarters or service apartments
6. Green Building Compliance: Special terms for managing environmentally certified buildings
7. Property Development: Terms for managing properties under development or major renovation
8. Foreign Owner Provisions: Additional terms for non-resident Indian property owners
1. Schedule A - Property Details: Detailed description of the property, including address, registration details, and physical characteristics
2. Schedule B - Management Services: Detailed scope of services with specific inclusions and exclusions
3. Schedule C - Fee Structure: Detailed breakdown of management fees, service charges, and payment terms
4. Schedule D - Maintenance Standards: Specific maintenance requirements and quality standards
5. Schedule E - Reporting Templates: Standard formats for various reports required under the agreement
6. Schedule F - Emergency Procedures: Detailed procedures for handling different types of emergencies
7. Schedule G - Key Performance Indicators: Metrics for evaluating property manager's performance
8. Appendix 1 - Required Licenses and Permits: List of mandatory licenses and permits for property operation
9. Appendix 2 - Insurance Requirements: Detailed insurance specifications for both parties
10. Appendix 3 - Property Management Team: Key personnel assigned to manage the property
Authors
Applicable Laws
Authorized Representative
Building Rules
Common Areas
Commencement Date
Confidential Information
Emergency
Exclusive Appointment
Expiry Date
Force Majeure Event
Gross Operating Income
Initial Term
Lease
Maintenance Charges
Management Fee
Operating Account
Operating Expenses
Owner
Premises
Property
Property Manager
Property Management Services
Property Tax
Quarterly Report
Renewal Term
Reserve Fund
Security Deposit
Service Providers
Sinking Fund
Tenant
Term
Utilities
Working Day
Management Period
Maintenance Standards
Monthly Report
Net Operating Income
Operating Budget
Performance Standards
Property Records
Rental Income
Schedule of Authority
Service Contracts
Statutory Compliances
Termination Date
Insurance Requirements
Key Performance Indicators
Management Committee
Occupancy Agreement
Term and Renewal
Scope of Services
Exclusive Rights
Property Manager Duties
Owner Obligations
Management Fees
Operating Expenses
Financial Management
Banking Arrangements
Budgeting and Financial Planning
Maintenance and Repairs
Emergency Services
Tenant Management
Rent Collection
Insurance Requirements
Indemnification
Liability Limitations
Reporting Requirements
Record Keeping
Compliance
Personnel
Sub-contracting
Intellectual Property
Confidentiality
Data Protection
Force Majeure
Termination Rights
Post-Termination Obligations
Assignment and Transfer
Dispute Resolution
Governing Law
Notices
Severability
Entire Agreement
Amendment
Waiver
Authority Limits
Performance Standards
Audit Rights
Health and Safety
Environmental Compliance
Security Measures
Marketing and Leasing
Capital Improvements
Emergency Procedures
Risk Management
Conflict of Interest
Anti-corruption
Representations and Warranties
Real Estate
Property Management
Facilities Management
Commercial Real Estate
Residential Real Estate
Retail Property
Industrial Property
Hospitality
Senior Living
Student Housing
Corporate Real Estate
Asset Management
Legal
Real Estate
Operations
Property Management
Facilities Management
Asset Management
Compliance
Finance
Administration
Maintenance
Leasing
Client Relations
Risk Management
Property Manager
Asset Manager
Facilities Manager
Real Estate Manager
Operations Director
Property Owner
Real Estate Investor
Legal Counsel
Compliance Officer
Finance Manager
Building Manager
Estate Manager
Portfolio Manager
Property Management Director
Real Estate Operations Manager
Leasing Manager
Maintenance Supervisor
Property Administrator
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