Project Intake Form Template for Ireland

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Key Requirements PROMPT example:

Project Intake Form

"I need a Project Intake Form for a large-scale IT infrastructure upgrade project at our Dublin-based financial services company, with particular emphasis on GDPR compliance and cybersecurity requirements."

Document background
The Project Intake Form is a fundamental governance document used in Irish business operations to formally initiate and evaluate new projects within an organization. It serves as the primary tool for collecting and assessing crucial project information at the preliminary stage, ensuring alignment with organizational objectives and compliance with Irish regulatory requirements. This document is typically used when any department or stakeholder wishes to propose a new project that requires significant resources, budget allocation, or organizational change. The form includes comprehensive sections covering project scope, objectives, resource requirements, risk assessment, and compliance considerations, while adhering to Irish data protection and business regulations. It facilitates structured decision-making and provides a standardized approach to project evaluation across the organization.
Suggested Sections

1. Project Sponsor Information: Details of the requesting department/individual and key stakeholders

2. Project Overview: High-level description of the project, including objectives, scope, and expected outcomes

3. Business Case: Justification for the project, including expected benefits and strategic alignment

4. Requirements: Detailed project requirements, including technical, functional, and operational specifications

5. Timeline: Proposed project schedule, key milestones, and deadlines

6. Resource Requirements: Required human resources, equipment, and materials

7. Budget Information: Estimated costs, funding sources, and budget constraints

8. Risk Assessment: Initial identification of potential risks and proposed mitigation strategies

9. Compliance Requirements: Regulatory, legal, and internal policy compliance considerations

10. Approval Section: Sign-off requirements and approval workflow

Optional Sections

1. Technology Requirements: For IT/digital projects - specific technical infrastructure and system requirements

2. Environmental Impact: For construction/physical projects - environmental considerations and compliance requirements

3. Security Assessment: For projects involving sensitive data or security concerns - detailed security requirements and considerations

4. Vendor Information: For projects requiring external vendors - vendor selection criteria and management approach

5. Change Management Plan: For projects affecting organizational processes - impact assessment and change management strategy

6. Training Requirements: For projects requiring user training - training needs assessment and proposed approach

Suggested Schedules

1. Schedule A - Detailed Requirements Document: Comprehensive list of project requirements and specifications

2. Schedule B - Project Timeline: Detailed project schedule with milestones, dependencies, and resource allocation

3. Schedule C - Budget Breakdown: Detailed cost estimates and budget allocation by project component

4. Schedule D - Risk Register: Comprehensive risk assessment matrix and mitigation strategies

5. Appendix 1 - Supporting Documentation: Reference materials, preliminary research, or supporting business case documentation

6. Appendix 2 - Stakeholder Matrix: Detailed list of stakeholders, their roles, and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Financial Services

Healthcare

Construction

Manufacturing

Professional Services

Retail

Education

Government

Telecommunications

Energy

Transportation

Consulting

Relevant Teams

Project Management Office

Finance

Information Technology

Legal

Risk and Compliance

Operations

Human Resources

Strategy and Planning

Business Analysis

Quality Assurance

Research and Development

Relevant Roles

Project Manager

Program Director

Department Head

Chief Financial Officer

Chief Technology Officer

Risk Manager

Compliance Officer

Operations Manager

Business Analyst

Portfolio Manager

Resource Manager

Finance Director

IT Director

Legal Counsel

Executive Sponsor

Department Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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