Data Addendum Template for Ireland

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Key Requirements PROMPT example:

Data Addendum

"I need a Data Addendum for our new cloud service provider based in the US, to be effective from January 2025, that covers international data transfers and includes specific security requirements for handling customer data from our Irish operations."

Document background
The Data Addendum is essential for organizations operating under Irish jurisdiction that engage in personal data processing activities. This document is typically used when a primary service agreement requires supplementation with specific data protection terms, or when existing data processing terms need updating to ensure GDPR compliance. The Data Addendum addresses key requirements under Irish data protection law and the GDPR, including processor obligations, security measures, international transfers, and breach notification procedures. It is particularly relevant for Irish-based companies and multinational organizations processing EU residents' data, especially given Ireland's role as a key jurisdiction for many international tech companies' European operations. The document should be customized based on the specific processing activities, data types involved, and whether international transfers are contemplated.
Suggested Sections

1. Parties: Identification of the parties and their roles (data controller, data processor, or joint controllers)

2. Background: Context of the addendum, reference to the main agreement, and purpose of data processing activities

3. Definitions: Key terms used in the addendum, aligned with GDPR definitions and any additional specific terms

4. Scope and Purpose: Detailed description of the data processing activities covered by the addendum

5. Data Protection Obligations: Core obligations of both parties under GDPR and Irish data protection law

6. Technical and Organizational Measures: Security measures required to ensure appropriate level of data protection

7. Sub-processing: Conditions and requirements for engaging sub-processors

8. Data Subject Rights: Procedures for handling data subject requests and ensuring compliance with GDPR rights

9. Data Breach Notification: Procedures and timeframes for reporting and handling data breaches

10. Audit Rights: Controller's right to audit and processor's obligation to demonstrate compliance

11. Term and Termination: Duration of the addendum and obligations upon termination

12. Return or Deletion of Data: Requirements for handling personal data after service completion or termination

13. Governing Law and Jurisdiction: Confirmation of Irish law application and jurisdiction

Optional Sections

1. International Data Transfers: Required when personal data will be transferred outside the EEA, including transfer mechanisms and safeguards

2. Special Categories of Data: Additional requirements when processing sensitive personal data under Article 9 GDPR

3. Joint Controller Arrangements: Required when parties are acting as joint controllers, detailing shared responsibilities

4. Data Protection Impact Assessment: Procedures for conducting DPIAs when required by the processing activities

5. Records of Processing: Specific requirements for maintaining processing records beyond standard GDPR requirements

6. Processor Personnel: Specific requirements for staff training, confidentiality, and access controls

7. Insurance Requirements: Specific insurance obligations related to data protection risks

Suggested Schedules

1. Schedule 1 - Processing Activities: Detailed description of processing activities including categories of data subjects, types of personal data, and processing purposes

2. Schedule 2 - Technical and Organizational Measures: Detailed security measures implemented to protect personal data

3. Schedule 3 - Approved Sub-processors: List of pre-approved sub-processors and their processing activities

4. Schedule 4 - Transfer Mechanisms: Standard Contractual Clauses or other transfer mechanisms for international transfers

5. Schedule 5 - Data Breach Response Plan: Detailed procedures and contact information for data breach response

6. Appendix A - Contact Details: Key contacts for data protection matters, including Data Protection Officers if appointed

7. Appendix B - Security Incident Report Form: Template for reporting security incidents and data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

Financial Services

Healthcare

E-commerce

Telecommunications

Professional Services

Cloud Computing

Software Development

Digital Marketing

Education

Insurance

Banking

Consulting

Retail

Manufacturing

Pharmaceutical

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Privacy

Risk Management

Procurement

Operations

Commercial

Data Protection

Information Governance

Vendor Management

Contract Management

Relevant Roles

Data Protection Officer

Privacy Counsel

Legal Counsel

Compliance Manager

Information Security Manager

IT Director

Chief Technology Officer

Chief Information Security Officer

Privacy Manager

Contract Manager

Procurement Manager

Risk Manager

Commercial Director

Operations Director

General Counsel

Chief Legal Officer

Data Protection Specialist

Information Governance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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