Simple Meeting Minutes Template for Hong Kong

1. Declaration of Interests: Used when directors need to declare any conflicts of interest relevant to agenda items

2. Voting Results: Required when formal votes are taken, showing numbers for/against and abstentions

3. Action Items: List of tasks assigned during the meeting, including responsible persons and deadlines

4. In Attendance: Used when non-members (e.g., advisors, presenters) are present for parts of the meeting

5. Executive Session: Required when sensitive matters are discussed with restricted attendance

1. Appendix A - Meeting Materials: Copies of presentations, reports, or documents discussed during the meeting

2. Appendix B - Written Resolutions: Formal written resolutions passed during the meeting

3. Appendix C - Attendance Register: Signed attendance sheet or record of electronic participation

4. Appendix D - Proxy Forms: If applicable for general meetings, copies of submitted proxy forms