Overrenewal Letter Template for Hong Kong

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Key Requirements PROMPT example:

Overrenewal Letter

"I need an Overrenewal Letter for my commercial property at 123 Nathan Road, extending the current lease for 2 years from March 1, 2025, with a 5% rent increase and continuation of all other existing terms."

Document background
The Overrenewal Letter is a crucial document in Hong Kong's property leasing landscape, used when existing tenants and landlords wish to extend their lease arrangement beyond its current expiry date. This document type is essential for both commercial and residential properties in Hong Kong, providing a streamlined approach to lease renewal without the need for a completely new lease agreement. The letter typically includes reference to the original lease, specifies the new term duration, states any revised rent amounts, and outlines any modified terms or conditions. It must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and consider stamp duty requirements under local law. The Overrenewal Letter serves as a formal offer from the landlord to the tenant and, once accepted, becomes a binding extension of the original lease agreement.
Suggested Sections

1. Addressee Details: Full name and address of the tenant(s)

2. Original Lease Reference: Clear identification of the existing lease including property address, commencement date, and current expiry date

3. Renewal Confirmation: Express statement of the landlord's offer to renew the lease

4. New Term Details: Specification of the proposed renewal period and commencement date

5. Rent and Payment Terms: Clear statement of the new rent amount and payment arrangements

6. Response Requirements: Instructions on how and when the tenant should confirm acceptance of the renewal

Optional Sections

1. Modified Terms: Section detailing any changes to the original lease terms, used when terms are being varied

2. Security Deposit Adjustment: Details of any changes to the security deposit, used if there's an increase required

3. Special Conditions: Any new or special conditions for the renewal, used when additional terms are being introduced

4. Renovation/Maintenance Provisions: Details of any required works or maintenance obligations, used if property updates are needed

5. Broker/Agent Details: Information about any involved real estate agent, used when renewal is being handled through an agent

Suggested Schedules

1. Rent Calculation Schedule: Detailed breakdown of the new rent calculation, including any adjustments or increases

2. Modified Terms Schedule: Complete list of any terms that differ from the original lease

3. Property Condition Report: Updated condition report if required for the renewal

4. Required Works Schedule: List of any repairs or renovations required as a condition of renewal

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Retail

Commercial Office

Industrial

Residential Property

Hospitality

Healthcare

Education

Banking and Financial Services

Relevant Teams

Legal

Property Management

Facilities Management

Real Estate

Operations

Asset Management

Tenant Relations

Compliance

Administration

Corporate Services

Relevant Roles

Property Manager

Leasing Manager

Real Estate Manager

Facilities Manager

Legal Counsel

Corporate Real Estate Manager

Tenant Relations Manager

Asset Manager

Property Administrator

Compliance Officer

Real Estate Director

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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