Letter For Authorised Person Template for Hong Kong

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Key Requirements PROMPT example:

Letter For Authorised Person

"I need a Letter for Authorized Person for a simple residential renovation project in Hong Kong, with standard statutory compliance requirements and a 6-month project duration starting March 2025."

Document background
The Letter for Authorized Person is a mandatory document required under Hong Kong's Buildings Ordinance for any significant building works or developments. This formal appointment letter establishes the legal and professional relationship between the appointing party (typically a property developer or building owner) and the Authorized Person, who must be a registered professional (architect, engineer, or surveyor) recognized by the Buildings Department. The document outlines specific responsibilities, including ensuring compliance with building regulations, supervising construction works, and submitting necessary applications and certificates to authorities. It's particularly crucial as Authorized Persons play a pivotal role in Hong Kong's building control system, serving as the primary point of contact with the Buildings Department and holding statutory responsibilities for ensuring building safety and compliance.
Suggested Sections

1. Appointment Details: Specific project information, location, and scope of works for which the AP is being appointed

2. Project Particulars: Details of the building works, lot number, address, and brief description of the proposed works

3. Scope of Services: Comprehensive list of duties and responsibilities as an AP under the Buildings Ordinance

4. Professional Fees: Fee structure, payment terms, and schedule of payments

5. Duration of Appointment: Period of appointment and any provisions for extension

6. Statutory Obligations: Reference to key obligations under the Buildings Ordinance and other relevant regulations

7. Professional Indemnity: Confirmation of professional indemnity insurance coverage

Optional Sections

1. Additional Services: Used when the AP is required to provide services beyond standard statutory duties

2. Site Supervision Plan: Include when specific site supervision requirements need to be outlined

3. Termination Provisions: Include when specific termination conditions need to be detailed beyond standard provisions

4. Limitation of Liability: Optional clause to define specific liability limitations, if agreed

5. Conflict Resolution: Include when specific dispute resolution procedures are required

Suggested Schedules

1. Schedule 1 - Project Details: Detailed description of the project, including drawings reference numbers and submission details

2. Schedule 2 - Fee Schedule: Breakdown of professional fees and payment milestones

3. Schedule 3 - Scope of Services: Detailed listing of all services to be provided, including both statutory and additional services if any

4. Appendix A - Site Supervision Plan: Technical supervision requirements and schedule, if required

5. Appendix B - Key Personnel: List of key personnel involved in the project, including any registered structural engineer or registered geotechnical engineer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Construction

Real Estate Development

Property Management

Architecture

Engineering

Infrastructure Development

Urban Planning

Commercial Real Estate

Residential Development

Industrial Development

Relevant Teams

Legal

Construction

Project Management

Development

Compliance

Technical Services

Property Management

Engineering

Architecture

Contracts Administration

Relevant Roles

Project Director

Development Manager

Construction Manager

Authorized Person

Project Architect

Building Services Engineer

Structural Engineer

Compliance Manager

Technical Director

Property Development Director

Construction Director

Legal Counsel

Contract Administrator

Building Control Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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