Experience Letter From Previous Employer Template for Hong Kong

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Key Requirements PROMPT example:

Experience Letter From Previous Employer

"I need to generate an Experience Letter From Previous Employer for a software developer who worked at my company from March 2025 to November 2025, including basic employment verification and general role responsibilities."

Document background
An Experience Letter From Previous Employer is a crucial document in Hong Kong's employment landscape, serving as official confirmation of an individual's work history with a previous organization. This document is typically required when applying for new positions, visa applications, or other professional purposes where verification of previous employment is necessary. Under Hong Kong law, particularly the Employment Ordinance (Cap. 57), employers are obligated to maintain employment records and provide reasonable documentation of employment upon request. The letter should include key information such as employment dates, positions held, and primary responsibilities while adhering to Hong Kong's Personal Data (Privacy) Ordinance requirements. Experience Letters are particularly important in Hong Kong's dynamic job market, where employment verification is a standard part of the hiring process.
Suggested Sections

1. Letter Header: Company letterhead including company name, address, contact details, and date

2. Recipient Details: Address line stating 'To Whom It May Concern' or specific recipient details if known

3. Subject Line: Clear indication that this is an Experience Letter/Employment Certificate

4. Employee Information: Basic details including full name, ID/passport number (if required), and last designation

5. Employment Period: Precise dates of employment from start to end

6. Role Description: Brief description of the employee's main responsibilities and position(s) held

7. Sign-off: Signature block with name, designation of authorized signatory, and company stamp

Optional Sections

1. Reason for Separation: Include only if specifically requested and the separation was amicable (e.g., resignation)

2. Performance Commentary: Brief statement about performance, only if positive and specifically requested

3. Salary Information: Last drawn salary and benefits, only if required by local practice or specifically requested

4. Projects/Achievements: Notable projects or achievements, if relevant to the employee's future prospects

5. Recommendation Statement: A brief recommendation for future employment, if the employer wishes to provide one

6. Contact Information: HR department contact details for verification purposes, if company policy allows

Suggested Schedules

1. Employment History Appendix: Detailed listing of different positions held and promotions, if employment history is extensive

2. Project Details: Detailed list of major projects handled, if relevant to the industry and requested

3. Training Certificates: List of training programs completed during employment, if applicable and relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Technology and IT

Manufacturing

Retail and Consumer Goods

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics and Transportation

Real Estate

Media and Entertainment

Telecommunications

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretarial

Senior Management

Operations

Relevant Roles

Human Resources Manager

HR Director

Chief Human Resources Officer

HR Administrator

HR Coordinator

Compliance Officer

Legal Counsel

Company Secretary

Office Manager

Department Head

Managing Director

Chief Executive Officer

Operations Manager

Administrative Manager

Regional Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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