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Event Liability Waiver

Event Liability Waiver Template for Hong Kong

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Key Requirements PROMPT example:

Event Liability Waiver

"I need an Event Liability Waiver for our upcoming corporate team-building event in March 2025, which will include indoor and outdoor activities at our Hong Kong office and nearby park, with approximately 200 employees participating."

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Document background
The Event Liability Waiver is a crucial legal document for any organization conducting events or activities in Hong Kong where participants need to acknowledge and accept inherent risks. This document is essential for compliance with Hong Kong's legal framework, particularly the Control of Exemption Clauses Ordinance and related legislation. It should be used whenever organizing events that carry any degree of risk, from sporting competitions to corporate functions. The waiver includes comprehensive provisions for risk acknowledgment, liability release, and various authorizations, while maintaining fairness and transparency for all parties involved. It can be customized based on the specific nature of the event, participant demographics, and risk levels, while ensuring compliance with Hong Kong's legal requirements regarding exemption clauses and consumer protection.
Suggested Sections

1. Parties: Identification of the event organizer/company and the participant signing the waiver

2. Background: Brief description of the event and purpose of the waiver

3. Definitions: Key terms used throughout the waiver including 'Event', 'Activities', 'Claims', 'Injuries', etc.

4. Acknowledgment of Risks: Participant's confirmation of understanding the inherent risks of the event and activities

5. Assumption of Risk: Explicit statement of participant's voluntary assumption of all risks

6. Waiver and Release: Core waiver language releasing the organizer from liability

7. Medical Authorization: Permission to seek emergency medical treatment if needed

8. Photo and Media Release: Permission to use participant's image in event photography/media

9. Governing Law: Specification of Hong Kong law as governing law

10. Severability: Clause ensuring remainder of waiver remains valid if any part is found unenforceable

Optional Sections

1. Parent/Guardian Consent: Required when participants are under 18 years of age

2. Equipment Usage: Needed for events involving specialized equipment or gear

3. Physical Fitness Declaration: Important for athletic or physically demanding events

4. COVID-19/Health Declarations: Required during public health concerns or for high-risk events

5. Insurance Requirements: When participants need to confirm having specific insurance coverage

6. Competition Rules Acknowledgment: Required for competitive events or tournaments

Suggested Schedules

1. Schedule 1 - Event Details: Specific details about the event including date, location, and activities

2. Schedule 2 - Specific Risks: Detailed list of potential risks associated with the event activities

3. Schedule 3 - Safety Procedures: Outline of safety protocols and emergency procedures

4. Appendix A - Emergency Contact Form: Form for participant's emergency contact information

5. Appendix B - Medical Information Form: Optional form for relevant medical information and conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Events & Entertainment

Sports & Recreation

Education

Corporate Services

Tourism & Hospitality

Retail

Non-profit & Charity

Arts & Culture

Health & Fitness

Professional Services

Relevant Teams

Legal

Operations

Risk Management

Events

Compliance

Corporate Affairs

Safety & Security

Customer Relations

Program Management

Venue Operations

Relevant Roles

Event Manager

Legal Counsel

Risk Manager

Operations Director

Compliance Officer

Sports Coordinator

Activity Director

Venue Manager

Program Coordinator

Corporate Events Planner

Safety Officer

Community Engagement Manager

Recreation Supervisor

Industries
Control of Exemption Clauses Ordinance (Cap. 71): This ordinance regulates the extent to which civil liability for breach of contract, negligence or other breach of duty can be avoided by means of contract terms. It's crucial for ensuring the waiver terms are legally enforceable.
Supply of Services (Implied Terms) Ordinance (Cap. 457): Relevant for event services, this ordinance implies certain terms about the standard of service that cannot be excluded without meeting certain requirements.
Unconscionable Contracts Ordinance (Cap. 458): This ordinance ensures that contract terms are not unconscionable and provides courts with power to revise or reject unfair terms in consumer contracts.
Personal Data (Privacy) Ordinance (Cap. 486): Important for handling participant information collected during event registration and waiver signing process.
Occupiers Liability Ordinance (Cap. 314): Relevant for events held in physical venues, this ordinance defines the duty of care owed by occupiers to visitors and others who enter their premises.
Law Amendment and Reform (Consolidation) Ordinance (Cap. 23): Contains provisions regarding contributory negligence and joint tortfeasors, which may be relevant in cases of shared liability.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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