Construction Completion Form Template for Hong Kong

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Key Requirements PROMPT example:

Construction Completion Form

"I need a Construction Completion Form for a 20-story commercial building in Tsim Sha Tsui, Hong Kong, scheduled for completion in March 2025, with special attention to green building certifications and smart building systems compliance."

Document background
The Construction Completion Form is a mandatory document required by the Hong Kong Building Authority to formally certify the completion of construction works. This form must be submitted when construction projects reach completion and before the issuance of an occupation permit. It serves as a formal declaration that all works have been carried out in accordance with approved plans, the Buildings Ordinance, and other relevant regulations. The Construction Completion Form includes comprehensive details about the project, compliance declarations, safety certifications, and technical verifications. It requires input and signatures from various stakeholders, including the Authorized Person, Registered Contractor, and where applicable, specialized engineers. The document plays a crucial role in Hong Kong's building control system, ensuring that completed construction works meet all necessary safety, technical, and regulatory requirements before occupation or use.
Suggested Sections

1. Project Identification: Details of the construction project including address, lot number, and building permit reference

2. Authorized Person Declaration: Declaration by the Authorized Person certifying completion of works in accordance with approved plans

3. Scope of Completed Works: Detailed description of the construction works that have been completed

4. Compliance Statement: Declaration of compliance with Buildings Ordinance, regulations, and approved plans

5. Safety Certification: Confirmation that all safety requirements and measures are in place

6. Technical Compliance: Verification of compliance with technical standards and specifications

7. Outstanding Works/Defects: Statement regarding any minor outstanding works or defects (if any)

8. Signatures and Declarations: Space for required signatures from relevant parties including AP, contractor, and client

Optional Sections

1. Environmental Compliance: Required when project involves specific environmental requirements or installations

2. Fire Safety Installations: Needed for projects involving fire service installations requiring separate certification

3. Structural Completion: Required for projects involving significant structural works

4. Special Installations: For projects with special installations like lifts, escalators, or building maintenance units

5. Partial Completion: Used when certifying completion of specific portions of a larger project

6. Phased Completion: Required for projects with approved phased completion schedule

Suggested Schedules

1. Schedule A - As-Built Drawings: List and copies of final as-built drawings

2. Schedule B - Test Certificates: Compilation of all required test certificates and results

3. Schedule C - Statutory Forms: Copies of all submitted statutory forms and approvals

4. Schedule D - Inspection Records: Records of final inspections and any rectification works

5. Schedule E - Photo Records: Photographic evidence of completed works

6. Appendix 1 - Technical Specifications: Detailed technical specifications of completed works

7. Appendix 2 - Compliance Certificates: Certificates from specialized contractors and suppliers

8. Appendix 3 - Maintenance Instructions: Operation and maintenance manuals for installed systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Construction

Real Estate Development

Architecture

Engineering

Property Management

Building Services

Infrastructure Development

Urban Development

Commercial Real Estate

Residential Development

Industrial Construction

Relevant Teams

Legal

Construction

Project Management

Engineering

Quality Assurance

Compliance

Technical Services

Building Services

Health and Safety

Contract Administration

Development

Architecture

Relevant Roles

Project Manager

Site Engineer

Construction Manager

Authorized Person

Architect

Structural Engineer

Building Services Engineer

Quality Control Manager

Safety Officer

Contract Administrator

Technical Director

Compliance Officer

Development Manager

Construction Director

Project Coordinator

Building Surveyor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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