Client Code Of Conduct Template for Hong Kong

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Key Requirements PROMPT example:

Client Code Of Conduct

"I need a Client Code of Conduct for a Hong Kong-based wealth management firm that will be launching digital investment services in March 2025, with specific focus on online client onboarding and automated portfolio management compliance requirements."

Document background
The Client Code of Conduct serves as a foundational document for organizations operating in Hong Kong's regulated business environment. It is primarily used when establishing and maintaining professional relationships with clients, ensuring compliance with Hong Kong's regulatory requirements, particularly those mandated by the SFC and HKMA. This document becomes necessary when organizations need to demonstrate their commitment to maintaining high professional standards, protecting client interests, and ensuring transparent business practices. The Code of Conduct typically includes detailed provisions on client classification, service delivery standards, data protection, conflict management, and complaint handling procedures. It is particularly relevant for financial institutions and professional service firms operating under Hong Kong's regulatory framework, where clear guidelines for client interactions are essential for maintaining regulatory compliance and building trust.
Suggested Sections

1. Introduction: Purpose and scope of the Code of Conduct, including its application and enforcement

2. Definitions: Key terms used throughout the document

3. General Principles: Fundamental principles of business conduct including integrity, due skill and care, and treating customers fairly

4. Client Classification: Categories of clients and their respective treatment (e.g., professional vs. retail clients)

5. Service Standards: Standards of service delivery and client interaction

6. Communication Standards: Guidelines for all forms of communication with clients

7. Confidentiality and Data Protection: Obligations regarding client data protection and privacy

8. Conflicts of Interest: Procedures for identifying, preventing, and managing conflicts of interest

9. Complaints Handling: Procedures for receiving, investigating, and resolving client complaints

10. Anti-Money Laundering: Client due diligence and AML compliance requirements

11. Record Keeping: Requirements for maintaining client records and documentation

12. Amendments and Updates: Process for updating the Code of Conduct

Optional Sections

1. Electronic Trading Services: Include when offering online trading or digital services to clients

2. Research Services: Include when providing investment research to clients

3. Asset Management: Include when offering portfolio management services

4. Credit and Lending: Include when offering credit facilities or margin trading

5. Cross-border Services: Include when providing services to clients in multiple jurisdictions

6. Social Media Policy: Include when maintaining social media presence or allowing staff social media interaction with clients

Suggested Schedules

1. Fee Schedule: Detailed breakdown of all applicable fees and charges

2. Service Level Standards: Specific metrics and standards for service delivery

3. Document Requirements: List of required documentation for different types of services or client categories

4. Complaint Form Template: Standard form for filing complaints

5. Privacy Policy: Detailed policy regarding handling of personal data

6. Risk Disclosure Statement: Comprehensive disclosure of risks associated with different services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Banking

Securities and Investment

Insurance

Asset Management

Wealth Management

Professional Services

FinTech

Corporate Advisory

Fund Management

Retail Banking

Investment Banking

Relevant Teams

Legal

Compliance

Risk Management

Client Services

Operations

Customer Support

Business Development

Internal Audit

Corporate Governance

Regulatory Affairs

Account Management

Front Office

Relevant Roles

Compliance Officer

Legal Counsel

Risk Manager

Client Relationship Manager

Operations Director

Chief Executive Officer

Chief Operating Officer

Chief Compliance Officer

Chief Risk Officer

Head of Client Services

Director of Operations

Customer Service Manager

Business Development Manager

Account Manager

Regulatory Affairs Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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