Third Party Credit Card Authorisation Form Hotel Template for England and Wales

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Key Requirements PROMPT example:

Third Party Credit Card Authorisation Form Hotel

"I need a Third Party Credit Card Authorisation Form Hotel for our boutique hotel in London that allows corporate clients to authorize recurring charges for their employees' regular business stays, with a maximum monthly limit of £5,000 and valid until December 2025."

Document background
The Third Party Credit Card Authorisation Form Hotel is essential when someone wishes to pay for another person's hotel stay without being physically present. Common in business travel, family bookings, or gift stays, this document ensures compliance with UK financial regulations and protects all parties involved. The form captures necessary details including cardholder information, guest details, authorization limits, and duration of validity. It serves as a legal record of consent and helps prevent fraudulent transactions while meeting requirements under English and Welsh law for payment processing and data protection.
Suggested Sections

1. Card Holder Information: Details of the credit card owner including name, billing address, and contact information

2. Credit Card Details: Partial credit card information (last 4 digits only), card type, expiration date

3. Guest Information: Details of the guest staying at the hotel

4. Authorization Details: Specific charges being authorized, maximum amount, valid dates

5. Cardholder Declaration: Statement of authorization and agreement to charges

6. Signature Section: Space for cardholder signature and date

Optional Sections

1. Additional Authorized Charges: Section for specifying additional charges beyond room and tax (e.g., dining, spa)

2. Multiple Guest Authorization: Section for authorizing charges for multiple rooms/guests

3. Special Instructions: Any specific instructions regarding the authorization

Suggested Schedules

1. Terms and Conditions: Standard terms regarding the credit card authorization

2. Privacy Notice: Information about how card and personal data will be handled

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Payment Services Regulations 2017: Implements EU Payment Services Directive (PSD2), regulates payment services and providers, and covers security requirements for electronic payments. Essential for third-party payment processing.

Data Protection Act 2018 and UK GDPR: Governs personal data handling, including requirements for collecting and storing credit card information, privacy notice requirements, and data security obligations.

Consumer Rights Act 2015: Ensures fairness of contract terms, transparency requirements, and consumer protection provisions in service agreements.

PCI DSS: Mandatory security standards for handling, processing and storing card data, including specific security protocols for credit card information.

Financial Services and Markets Act 2000: Provides regulatory framework for financial services and establishes requirements for handling financial transactions.

Consumer Credit Act 1974: Sets regulations regarding credit agreements and provides protection for credit card holders in financial transactions.

Electronic Commerce (EC Directive) Regulations 2002: Establishes requirements for electronic transactions and specifies information that must be provided to customers.

Fraud Act 2006: Contains provisions to prevent fraudulent transactions and establishes requirements for identity verification in financial dealings.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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