Site Software Licence Template for England and Wales

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Key Requirements PROMPT example:

Site Software Licence

"I need a Site Software Licence for my healthcare organization to deploy patient management software across three hospitals in London, with specific provisions for GDPR compliance and a requirement for 24/7 technical support starting from March 2025."

Document background
A Site Software Licence is essential when organizations need to deploy software at specific physical locations while maintaining control over usage and distribution. This agreement, governed by English and Welsh law, establishes the framework for software deployment, defines usage boundaries, and protects both licensor and licensee interests. It addresses critical aspects such as user limitations, maintenance responsibilities, and compliance requirements, making it particularly relevant for multi-site operations or location-specific software implementations.
Suggested Sections

1. Parties: Identification and details of the licensor and licensee

2. Background: Context of the agreement and brief description of the software

3. Definitions: Key terms used throughout the agreement

4. Grant of Licence: Scope and nature of the licence being granted, including permitted use and restrictions

5. Licence Fees: Payment terms and conditions for the software licence

6. Intellectual Property Rights: Ownership and protection of IP rights in the software and related materials

7. Warranties and Representations: Guarantees regarding software functionality, performance and IP rights

8. Term and Termination: Duration of the licence and circumstances for termination

9. Confidentiality: Protection of confidential information exchanged between parties

10. Limitation of Liability: Limits on liability and exclusions of damages

11. General Provisions: Standard boilerplate clauses including governing law, notices, and assignment

Optional Sections

1. Service Level Agreement: Performance standards, metrics and service level commitments

2. Data Processing: Obligations and requirements for processing personal data under applicable laws

3. Source Code Escrow: Arrangements for source code protection and access conditions

4. Security Requirements: Specific security measures and compliance requirements

5. Acceptance Testing: Procedures for testing and accepting the software

Suggested Schedules

1. Schedule 1 - Software Description: Detailed technical specifications and functionality of the software

2. Schedule 2 - Licence Fees: Detailed pricing structure and payment terms

3. Schedule 3 - Technical Support: Support and maintenance terms including service hours and response times

4. Schedule 4 - Service Levels: Detailed performance metrics, measurement methods and remedies

5. Schedule 5 - Acceptable Use Policy: Guidelines and restrictions for software usage

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Copyright, Designs and Patents Act 1988: Primary legislation governing software protection as literary works, establishing rights of copyright holders, duration of protection, and permitted acts/exceptions

Data Protection Act 2018 and UK GDPR: Legislation concerning software processing personal data, data protection obligations, and cross-border data transfers

Computer Misuse Act 1990: Legislation covering unauthorized access provisions and security requirements for software systems

Consumer Rights Act 2015: Legislation governing consumer contracts, including fairness of terms, quality requirements, and fitness for purpose in software licensing

Electronic Commerce (EC Directive) Regulations 2002: Regulations applicable when software licenses are granted electronically

Consumer Contracts Regulations 2013: Regulations covering B2C contracts, including information requirements and cancellation rights

Unfair Contract Terms Act 1977: Legislation governing limitation of liability and reasonableness of contract terms in software licensing

Competition Act 1998: Legislation covering anti-competitive provisions and market abuse considerations in software licensing

Network and Information Systems Regulations 2018: Regulations concerning cybersecurity requirements, particularly for software used in critical infrastructure

Financial Services and Markets Act 2000: Legislation applicable when software is used in financial services contexts

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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