Overtime Authorisation Form Template for England and Wales

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Key Requirements PROMPT example:

Overtime Authorisation Form

"I need an Overtime Authorisation Form for our manufacturing facility that includes specific fields for shift patterns and machinery operation hours, compliant with England and Wales regulations, to be implemented by March 2025 when we expand to 24/7 operations."

Document background
The Overtime Authorisation Form is a critical document used when employees need to work beyond their contracted hours. It ensures compliance with English and Welsh employment law while providing a clear audit trail for both operational and payroll purposes. The form includes sections for employee identification, overtime details, managerial approval, and relevant rate information. It helps organizations maintain accurate records for Working Time Regulations compliance and facilitates proper payment processing.
Suggested Sections

1. Employee Information: Name, employee ID, department, role

2. Overtime Details: Date, hours requested, reason for overtime

3. Rate Information: Applicable overtime rate and payment details

4. Authorisation Section: Manager approval fields and signatures

Optional Sections

1. Cost Center Information: For organizations tracking departmental budgets

2. Project Code: When overtime is project-specific

3. Working Time Declaration: For employees approaching working time limits

Suggested Schedules

1. Overtime Policy Reference: Link or reference to company overtime policy

2. Rate Card: Applicable overtime rates for different situations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Working Time Regulations 1998: Governs maximum weekly working hours (48 hours unless opted out), required rest breaks and rest periods, and record-keeping requirements for working time

National Minimum Wage Act 1998 and National Minimum Wage Regulations 2015: Ensures overtime payments meet minimum wage requirements, covers different rates for different age groups, and specifies record-keeping requirements for pay

Employment Rights Act 1996: Covers contract terms regarding overtime, protection against unauthorized deductions, and right to receive written particulars of employment

Equality Act 2010: Ensures non-discriminatory allocation of overtime and requires reasonable adjustments for disabled employees

General Data Protection Regulation (GDPR) and Data Protection Act 2018: Regulates personal data collection and processing, data retention periods, and privacy considerations in employment records

Modern Slavery Act 2015: Ensures prevention of excessive working hours and confirms voluntary nature of overtime work

Part-time Workers (Prevention of Less Favourable Treatment) Regulations 2000: Mandates equal treatment in overtime opportunities for part-time workers

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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