Multi User Software Licence Template for England and Wales

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Key Requirements PROMPT example:

Multi User Software Licence

"I need a Multi User Software Licence for deploying our HR management software to 500 users across three European offices, with specific provisions for data protection compliance and quarterly payment terms starting from March 2025."

Document background
The Multi User Software Licence is essential for organizations requiring software access for multiple users under English and Welsh law. This agreement is typically used when a business needs to deploy software across multiple workstations or for multiple employees. It covers crucial aspects such as user limits, deployment scope, usage restrictions, support terms, and compliance requirements. The document ensures legal protection for both the software provider and the enterprise licensee while maintaining compliance with UK copyright and data protection legislation.
Suggested Sections

1. Parties: Identifies the licensor and licensee(s)

2. Background: Explains context and purpose of the licence

3. Definitions: Defines key terms used throughout the agreement

4. Grant of Licence: Specifies the scope and nature of the licence granted

5. Licence Fees: Details payment terms and conditions

6. Intellectual Property Rights: Confirms ownership and protection of IP

7. Use Restrictions: Specifies permitted and prohibited uses

8. Term and Termination: Duration and termination provisions

Optional Sections

1. Support and Maintenance: Details support services if offered - include when ongoing support is part of the agreement

2. Data Protection: GDPR compliance provisions - include when personal data processing is involved

3. Source Code Escrow: Source code protection provisions - include for business-critical software

4. Service Levels: Performance standards and metrics - include for cloud-based or hosted solutions

Suggested Schedules

1. Schedule 1 - Software Description: Detailed description of licensed software

2. Schedule 2 - Technical Requirements: Minimum system requirements and specifications

3. Schedule 3 - Support Services: Details of support and maintenance services

4. Schedule 4 - Fee Schedule: Detailed breakdown of licence fees and payment terms

5. Schedule 5 - Service Level Agreement: Detailed performance metrics and standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Copyright, Designs and Patents Act 1988: Primary legislation protecting software as literary work, defining copyright holders' rights and licensing provisions

Consumer Rights Act 2015: Governs consumer rights regarding digital content, including quality standards and fitness for purpose provisions for software products

Data Protection Act 2018 & UK GDPR: Regulates personal data processing, establishing data protection obligations, privacy requirements, and international data transfer rules

Computer Misuse Act 1990: Addresses unauthorized access, security considerations, and anti-hacking measures for software systems

Electronic Commerce (EC Directive) Regulations 2002: Covers electronic distribution of software, including information requirements and online contracting rules

Competition Act 1998: Addresses anti-competitive provisions, restrictive practices, and market dominance considerations in software licensing

Consumer Contracts Regulations 2013: Details distance selling provisions, cancellation rights, and information requirements for software contracts

Sale of Goods Act 1979: Establishes quality requirements, fitness for purpose, and title provisions that may apply to software sales

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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