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Ending Rental Agreement Letter

Ending Rental Agreement Letter Template for Denmark

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Ending Rental Agreement Letter

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Document background
The Ending Rental Agreement Letter is a crucial document used in Danish property rental relationships when either a tenant or landlord wishes to formally terminate a rental agreement. It must comply with the Danish Rent Act (Lejeloven) and related housing regulations, which provide specific requirements for notice periods, format, and content. This document is essential for properly documenting the termination process, protecting both parties' interests, and ensuring a smooth transition of property possession. It includes critical information such as termination dates, property handover details, deposit return arrangements, and final utility settlements. The letter serves as official documentation of the termination and can be important for future reference or in case of disputes.
Suggested Sections

1. Date and Address Block: Current date and full contact details of both landlord and tenant

2. Subject Line: Clear indication that this is a notice of termination of rental agreement

3. Property Identification: Full address and details of the rental property

4. Termination Declaration: Clear statement of intent to terminate the rental agreement

5. Effective Date: Specific date when the tenancy will end, ensuring compliance with notice periods under Danish law

6. Move-out Details: Specified time and date for final inspection and key handover

7. Final Settlement Requirements: Overview of requirements for final utility bills, cleaning, and property condition

8. Signature Block: Space for date and signatures of the terminating party

Optional Sections

1. Forwarding Address: Include when tenant is providing new address for future correspondence and deposit return

2. Early Termination Justification: Required when terminating before the regular notice period or for special circumstances under Danish law

3. Deposit Return Instructions: Include when specific arrangements for deposit return need to be documented

4. Property Modification Details: Include when there have been tenant modifications to the property that need to be addressed

5. Utility Transfer Instructions: Include when specific arrangements for utility account transfers need to be documented

Suggested Schedules

1. Original Rental Agreement: Copy of the original rental agreement for reference

2. Property Condition Checklist: Detailed checklist for move-out inspection and condition assessment

3. Utility Readings Form: Form for recording final utility meter readings

4. Photographic Evidence: Recent photographs of property condition (if applicable)

5. Deposit Calculation Sheet: Detailed breakdown of deposit deductions or full return calculations

Authors

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Relevant Industries
Relevant Teams
Relevant Roles
Industries
Danish Rent Act (Lejeloven): The primary legislation governing rental agreements in Denmark, covering aspects such as termination notices, notice periods, and tenant/landlord rights and obligations
Danish Housing Regulation Act (Boligreguleringsloven): Supplementary legislation that may apply in certain municipalities, particularly regarding rent control and additional tenant protections
Danish Contracts Act (Aftaleloven): General contract law principles governing the formal requirements and validity of legal notices and agreements
Danish Deposit and Prepaid Rent Act (Depositums- og forudbetalt lejelov): Regulations regarding the handling of deposits and prepaid rent during termination of rental agreements
Danish Building Code (Bygningsreglementet): Relevant for assessing property condition requirements and any modifications made during tenancy that need to be addressed in termination
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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